Achieve fast, easy, efficient project management using Gantt charts

Creating Gantt charts to plan and visualize your projects will help you track team progress and make schedule updates with a few clicks of the mouse.

What is a Gantt chart?

Named after Henry Gantt, Gantt charts are now a staple tool in project planning and project management.

Gantt charts are interactive bar charts that help managers and teams completely outline and schedule projects on a timeline. They allow you to illustrate and visualize every step from day one to the end, connect tasks with dependent relationships, and track project progress to make sure you’ll meet your projected deadline.

With a properly set up Gantt chart, you’ll know immediately when your project is on its way to being overdue. Each individual task for the project is given a set start date and due date, so if something is not happening on time, managers know immediately. Gantt charts can also be used for production planning, employee scheduling, and resource management.

Standard features of Gantt charts

  • Timeline broken up into days, months, years
  • Task dependency lines or arrows
  • Milestones
  • Bars to show the full duration of each task
  • A line to denote the current date within the project schedule
  • Colors to show which tasks are still on schedule, which are completed, and which are overdue
  • Critical path timeline

How to use a Gantt chart

Gantt charts are the perfect tool for managers, visual thinkers, and detail-oriented planners.
How to use a Gantt chart

Organize your Gantt chart with these steps

Once you have your project overview, set the milestone date(s) for when your project or phase(s) should be complete. Mark the milestone(s) on your Gantt chart.

Break up your project or phase(s) into every line item that needs to be completed before you reach the deadline.

Arrange the line item tasks into the order they need to be completed.

Use the Gantt chart to set and rearrange realistic start and end dates for all line items. Make sure your milestone dates are also realistic.

  • If your milestones are not realistic, reschedule them.
  • If your milestone is not realistic, but it cannot be moved, determine which tasks are not a priority and can be excluded from the project plan.

Determine if there are any dependent relationships, e.g. Y cannot start until X has been completed. Link those task dependencies on your Gantt chart.

Decide who will be responsible for each task, and assign them accordingly.

Once the project has started

Check in frequently to monitor project progress and make sure everything is running smoothly.

If you see a task is approaching or past deadline, but not completed, check in with the task owner (hopefully noted on your Gantt chart) for a status update.

If a task is past deadline, reschedule dependent tasks to see how the delay will affect your milestone date, and re-plan accordingly.

Pro project planning tip

Allow for wiggle room in your schedule, in case tasks take longer than planned deadlines.

Watch this quick video for an example of Gantt charts in Wrike:

Pro project planning tip

Get Started with Wrike’s Gantt Chart Now

How to make a Gantt chart in Wrike

Wrike gives you a single space to provide detailed instructions on tasks, leave comments, ask questions, share files attached directly to relevant tasks, and instantly view your planned project on the Gantt chart. Your team will get work done faster when they’re together in one tool.

The Gantt chart feature is outrageously useful. I’ve worked through a lot of projects, you know, in my head... I actually started printing and cutting out the tasks on paper and laying them out in the order they belonged... and finally said, «There’s got to be a program for this.» Thank you for being that program.

Edward Pluchar, Facilities Manager at Giant Steps

Wrike’s Gantt chart maker allows you to create interactive Gantt charts to achieve precision project planning, update project schedules with a few clicks, and visualize your plans in real time. Once you schedule your project dates in the task view, the Gantt chart automatically populates your tasks, so you can see and adjust your project timeline instantly. Setting task dependencies and changing due dates is as easy and dragging and dropping tasks on the Gantt chart.

Wrike’s Gantt chart benefits

Adjust project plans easily

It’s easy to keep your plans up-to-date with Wrike’s simple Gantt chart software. Adding new milestones, rescheduling tasks, and adjusting dependencies is as easy as clicking and dragging on the chart. If you need to reassign or change task details, click on a task right in the Gantt chart to open it and quickly make additional edits.

Adjust project plans easily

Get updates immediately

Changes to your Gantt chart and project schedule are immediately visible for everyone in Wrike. Additionally, your team gets all projects updates live in their Activity Stream, so they stay on top of important changes.

Get updates immediately

Share and collaborate in real time

Any part of your Gantt chart can be easily shared with your team, clients, and partners. And thanks to selective data access, you can decide which part of your project they’ll be able to see. It’s an easy way to discuss work, and real-time project updates help your keep on-site and distributed teams in sync and productive.

Share and collaborate in real time

Keep all project data in one hub

With Wrike, your team has 24/7 access to the up-to-date project schedules, tasks, discussions, and files. Thanks to integrations with Dropbox, Box, and Google Drive, the most recent project documentation is always available right when your team needs it. Besides the online Gantt chart, you can view your team’s work as a detailed task list, in a spreadsheet, on a workload breakdown chart, or in the Activity Stream — all in a single project management workspace.

Keep all project data in one hub

Import files from MS Project

If you’ve been keeping your plans in Microsoft Project, we’ve made it easy to import your .MPP, .MPX, and .XML files into Wrike. All your tasks with their dates, dependencies, and responsible parties will be imported to Wrike and neatly organized on the Gantt chart.

Import files from MS Project

Create online Gantt charts from anywhere with Wrike

With Wrike, you can create a Gantt chart for your team from anywhere. Our web application can be accessed from any web browser, so there’s no need to worry if your team is split between PC and Mac, or Chrome and Safari. And there’s no software to download.

If you need to work on the go, download the free iOS app or Android app for your phone and tablet.

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