Project Schedule Template

A project schedule template for classic, timeline-driven project management. Split projects into actionable items, assign due dates, and track progress on a Gantt chart.

1 project5 sample tasks1 dashboard
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Tame the chaos with our easy-to-use project schedule template

You have dozens of helpful project management methodologies to choose from, but the basics are the same. You break down the project into manageable parts, develop a checklist to assign work to your team, and track that work to monitor progress. Calendars and emails are great for maintaining your project schedule. These tools reveal their limitations as projects grow, however, and planning, scheduling, and controlling work gets more complicated.

We designed Wrike to help you manage basic tasks and tackle complex projects, thanks to its flexibility and options for customization.

This free project schedule template can help you if:

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How to use this project scheduling template

This project schedule template will help you get up and running quickly with Wrike. Use it as a reference project to learn how Wrike works, or to start managing a real project today.

The guide below will show you how to:


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Break your project down into tasks

Project tasks are your source of truth, and you want to create them to have all the information your teams need to do their best work. It helps to have a consistent format for each task type so your team is familiar with it, and they know where to find everything they need.

We designed this template to help you start creating tasks with ease, so you don’t miss important information and always communicate clearly. It has five sample tasks that you can rename, delete, or modify as needed. We recommend starting with these tasks as a guide before creating your own from scratch.

Tasks can be assigned to one or more members of your team, but a good rule of thumb is to try to create tasks that can be completed by one person to avoid confusion. To assign a task, select it from the list, click “Add assignee,” and select a member of your team. If the person isn’t in Wrike yet, simply add their email address, and an invitation to join Wrike will be sent to them.

View progress with the Gantt chart

You’re responsible for knowing what’s going on with your projects at all times. This isn’t always easy with complex projects that are often moving targets. We designed the Gantt view in Wrike to give you a bird’s-eye view of project progress and a complete picture of work scope in a way that’s visually easy to digest. 

After you assign a task in Wrike, click the date selector to set the start and due date. Once you schedule your tasks, you can use the Gantt Chart view to see the overall project plan. From there, you can drag and drop tasks to adjust deadlines and dates. Our project scheduler’s dynamic timeline automatically adjusts everything around your changes, and all adjustments are automatically shared with your team.

The beauty of Gantt charts is that you can oversee projects, adjust projects, and communicate about projects all in one space. It’s easy to understand what you’re doing, see how everything is related, and share snapshots of project progress with your team. 

Add milestones

As the keeper of the project schedule, you have to be aware of many different dates that are essential to getting the work done on time. You don’t want to miss one that could affect the entire project.

In Wrike, you can use milestones as reference points to mark a major event or a branching decision point in a project. Milestones are tasks that are scheduled for one day and have no duration. You can turn any task into a milestone, either from the Task view or the Gantt Chart view. 

Within the Gantt chart, milestones are represented as diamond symbols, so you get an easy visual representation of all meaningful dates. Wrike also comes with a pre-built “Conflicts Monitor” widget. The Conflicts Monitor displays all milestones in your account, which are shared with you and have scheduling conflicts.

Create dependencies between tasks

Many of your projects are complex and require cross-functional teams creating and handing off tasks to one another. Because of this, the waters can occasionally muddy, causing team members to be unsure who needs to complete which task and in what order. 

Wrike created task dependencies to allow you to specify the relationships between tasks. This makes it clear to team members where their responsibilities lie within the project timeline. You can use them to indicate when a task should begin or end in relation to other tasks. To create dependencies, drag and drop tasks within the Gantt chart.

Each time you change a task date, any dependencies will also automatically update to reflect your change. The free project schedule template also comes complete with pre-built dependencies, so you can manipulate them to see how they work and customize them to your needs.

Monitor your project with dashboards

In the digital working world of today, we’ve come to appreciate the value of an informative dashboard. Because we have to juggle different projects with due dates and responsibilities often overlapping, a clear view of status and priorities in one place is a lifesaver.

We designed the dashboard on the project scheduling template to be configured to your unique needs. In a single view, you can see which tasks are unassigned, due this week, overdue, or completed. Use the dashboard to make decisions in an instant regarding needed iterations and task prioritization.

As with the rest of the project template, you can modify the dashboard specifically to your needs. Once you create a dashboard, add widgets to it to help you manage and monitor your tasks. Each widget shows tasks that meet specified criteria. You can use Wrike’s pre-built widgets or build custom widgets to see tasks that match the filters you apply.

FAQ

Anyone can use Wrike’s project schedule template. As its name suggests, the project schedule template is designed to help break up a project’s timeline into manageable parts, plan tasks, and track progress. Project managers, students, and marketers, specifically, may find the project schedule template useful.
You can use the Wrike project schedule template to track your project progress from start to finish. Use timeline view to view important tasks and their due dates. You can also use your pre-configured dashboard to see completed, unassigned, due, and overdue, tasks — making it simpler to track work at every stage.
Use the timeline view to see the complete project schedule. This interactive Gantt chart allows you to see and reschedule tasks as needed.
You can notify team members about scheduled tasks by @ mentioning them in a task comment or making them an assignee if they are responsible for the task’s completion.
Yes! You can download this template now and use it with a free 14-day Wrike trial.
It is. Wrike is designed to be intuitive and easy to use as a whole, and we created this template to have everything pre-built for you to customize to your needs.
Begin writing your project schedule by breaking it down into important tasks and milestones. Assign dates and timelines to the tasks that will be then assigned to each team member. View the progress of your tasks with the Gantt chart and create dependencies between tasks, if any. Finally, monitor your project with custom dashboards to best suit your team’s needs. Read more helpful tips here.

Get work done faster with Wrike templates

Free 14-day trial. Easy setup. Cancel any time.

Project Scheduling resources

Learn from insightful case studies, ebooks, and white papers.