Project Management guide

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How to Calculate Earned Value in Project Management

Earned value (EV) is a way to measure and monitor the level of work completed on a project against the plan. Simply put, it’s a quick way to tell if you’re behind schedule or over budget on your project. You can calculate the EV of a project by multiplying the percent complete by the total project budget. For example, let’s say you’re 60% done, and your project budget is $100,000, then your earned value is $60,000. However, to properly use earned value, a few additional calculations must be considered. The largest benefits of earned value results from completing both cost and schedule variance analyses.

Earned value calculations in project management

  1. Schedule Variance (SV). Schedule variance is the difference between your planned progress and your actual progress to date. The SV calculation is EV (earned value) - PV (planned value). Let’s assume you have a four-month-long project, and you’re two months in, but only 25% complete. In this case, your EV = 1 months (25% of four months), and your PV = 2 months. Therefore your SV is 1 - 2 = -1. Since the number is negative, it indicates you’re behind schedule.
  2. Cost Variance (CV). Similar to SV, cost variance is the difference between how much you planned on spending so far and what your actual costs to date are. CV = EV - AC (actual cost). Let’s use the earlier example. Your project budget is $100,000 and you’re 60% done, which means your EV is $60,000. If you’ve spent $70,000 so far to get to this point in the project, your CV is -$10,000. You can tell you’re over budget because the number is negative, which may indicate there is a problem with the project or that the project could go over budget or run out of money.
  3. Schedule Performance Index (SPI). This measure is similar to SV, but is often preferred as it translates the numbers into a value that is easily compared across tasks or projects. SPI = EV/PV. When SPI is above 1.00, you’re ahead of schedule. If it’s below 1.00, you’re behind. To take the example from above, SPI would be 1/2 = 0.5. Using SPI is different than simply comparing your progress against your baseline.
    Comparing your actual schedule against plan may indicate you’re behind on two tasks. So, you know where your immediate problem is, but not necessarily how it impacts the overall project or your expected completion date. Using earned value, you can calculate your SPI by task and for the project as a whole. When you take the Schedule Performance Index for each task and look at the bigger picture, you can see that your project is ahead of schedule, even with two late tasks. This helps you better understand the overall impact of the late tasks on the project as a whole.
  4. Cost Performance Index (CPI). As with SPI, CPI allows you to simplify the answer for better analysis. CPI = EV/AC. When CPI is over 1.00, you’re under budget, and when it’s under 1.00, you’re overspending. In the scenario above, CPI = 60,000/ 70,000 = 0.86, indicating an overspend. CPI can be used to forecast your project’s completion. For example, you can divide your total project budget by your current cost performance index to get the expected total cost at completion.The formula is Estimate at Completion (EAC) = Budget/ CPI. In the above example, this would be $100,000/ 0.86 = $116,279.07. Meaning, that at this point in the project, based on current trends, you will likely end up overspending your budget by $16,279.07. Knowing this early allows you the time to either find ways to cut costs or secure more funding.

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