Editorial Calendar Template

Create and manage your editorial calendar with this free content calendar template. Plan your content, create a new workflow, and track items from the first draft to publishing.


Develop an editorial calendar and publish a steady stream of quality content

Content marketing is one of the most effective ways to bring in new leads and build awareness of your brand. To maximize the effectiveness of your efforts, it’s critical to create a pipeline for developing and publishing new content on a regular basis. This content calendar template can help you create a steady stream of content pieces and bring visibility to your whole organization. Collect a backlog of ideas, push content through a custom workflow, and track your content’s status through dashboards and calendars. Using Wrike, you’ll be able to quickly spot gaps in your editorial calendar and ensure content pieces moving forward through the process consistently.

Why you need this template

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How to build an Editorial Calendar Template in Wrike:

The guide will show you how to:

  • Build an archive of ideas
  • Create a new workflow for your content
  • Use dashboards to monitor progress of your content pieces

Build your content idea archive

Create New Personas

Before you craft your content, you have to know who you're writing this content for.

  1. Create a folder called "Buyer Personas" to hold these customer profiles.
  2. Within the folder, create a task for each buyer persona. Think of these as dossiers on the types of customers your business gets — you can add to these files as you learn more and more about them.
  3. Once you're done, make sure you share this folder with all sales and marketing groups.

Collect ideas through brainstorms

You know who your readers are. Now, get a group together and brainstorm ideas on content pieces that will appeal to each buyer persona.

  • Create a folder called "Content Brainstorm" and within it, have one task called "Braindump." This will serve as the brainstorming minutes, and will collect all the ideas the team comes up with during the session. Remember, no idea is bad. Capture it all, and show it onscreen.
  • As each idea is listed, connect a buyer persona with each one.
  • Once the brainstorming session is over, have your content team take the best ideas and turn these into individual tasks within the "Content Brainstorm" folder. These will be the action items from your session.

Build your editorial calendar

Now that you have ideas and audiences in mind, it’s time to create your content calendar.

Create a folder using the “+” button. Every time you create a new task to write a blog post, make sure it's tagged into this folder.

Create a Custom Workflow that accurately reflects all the different stages that your blog posts go through on their way to being published.

Account admins on Business and Enterprise accounts can create a custom workflow.

  1. Click your profile image in the upper-right corner of your workspace.
  2. Select Account Management.
  3. Switch to the Workflow tab. You’ll see a list of all workflows in the account.
  4. Click + New workflow.
  5. Enter your new workflow’s name. By default, it has the same status in the Active and Completed workflow categories.
  6. Add statuses to your workflow: Click + Add Status at the bottom of any workflow group, enter its title, and select a color for that status.

Some statuses you may want to include are:

  • Planned
  • In progress
  • In Review
  • In Design
  • Published
  • Rename, delete, or change a status color by clicking on that status.
  • Drag and drop statuses to arrange them in the order that makes the most sense for your team. The order you choose here is the order that they’ll appear in a task’s drop-down status menu.
  • Click Save in the upper-right corner.

Create a shared dashboard to monitor content in progress

Build a dashboard with custom widgets to get a single view of how your content is developing and which pieces are overdue. You can even share your dashboards with stakeholders who may be able to promote or use your content.

  1. Select Dashboards from the top menu.
  2. Click + New Widget and then + Custom Widget.
  3. On the filter menu on the left, click Show Workflows and select your custom content workflow.
  4. Use the filter buttons to select the exact status and data you’d like to display.
  5. Repeat this to build a custom dashboard showing all of the information you’d like to see on your board.

View Your Editorial Calendar

  1. Select Calendars from the top menu
  2. Click + New Calendar
  3. Name your calendar
  4. Select the Smart based on tasks option
  5. Select the folder where you are storing content tasks
  6. Share your calendar with your team


The editorial calendar template is a resource that helps content teams build and manage their publishing schedules and creative projects from start to finish. Build custom workflows and dashboards that suit the way your editorial team works.
Use the editorial calendar template to brainstorm, assign, track, and archive content. Manage your editorial schedule and use the dashboard to monitor assignment progress. Custom workflows mean you can keep working according to your team’s established processes.
You can manage editorial tasks like preserving brainstorming meeting notes, copyediting and proofreading, and CMS upload duties.
No two editorial teams are the same. Customize your dashboard and configure your workflow statuses as necessary in order to smoothly move editorial content through the pipeline.

Ready to try this template in Wrike?

Free 14-day trial. Easy setup. Cancel any time.

Editorial Calendar Template resources

Learn from insightful case studies, eBooks, and whitepapers.