Preview Your Files Before Downloading with Our Box View Integration

Providing a smooth and efficient content collaboration experience is one of the top priorities in our product development. With this in mind, we integrated Wrike with several popular file sharing tools, introduced live text collaboration, and much more. Today, we're happy to announce one more prominent enhancement: you can enjoy instant previews of all your docs attached to tasks without downloading them! We implemented this new functionality with the help of Box View, a new technology that was officially announced by Box today.

Thanks to our integration, you no longer have to immediately download any files to your computer when you want to view them. Now, they can be previewed right in the task where they reside. No matter what computer you're on and what software you have installed - just a browser is enough to open all attached .pdf, .doc, .docx, .ppt, and .pptx files. Instant file access means you can comment on the latest uploads as soon as they appear in your workspace. And if you decide that you want to make edits directly to the document, you can still download and save it to your computer from the preview screen.

Content technology has been updating and improving faster than ever before. In the consumer world, we have Facebook, Instagram, Snapchat, Vine, and a never-ending list of new apps that allow us to share and access photos and videos with a few finger swipes. At work, Wrike delivers similar speed to the project and task management space with real-time collaborative editing, push messaging, and Office integration.

But Wrike always looks for opportunities to raise the bar, and by implementing Box View we will take your document collaboration to the next level. The new view combines the superior experience Wrike demands with HTML5 and high-fidelity viewing technology. And it works for all attachments, not only the ones uploaded directly from Box.

The use of HTML5 technology means three things for Box View:
(1) it loads lightning fast using small file sizes while maintaining image quality,
(2) it works on all modern browsers without extra downloads, and
(3) it looks great on any device at any size.

"With their continuous investment into security and infrastructure, Box View delivers on two values indispensable to Wrike: enterprise-grade service and excellent user experience. As a Box partner, this is great news," comments Andrew Filev, our CEO. "With very little development effort, Wrike can deliver the latest, greatest content viewing experience across web and mobile, and expand upon it with more real-time collaboration capabilities. We can continue to provide improved content sharing for improved productivity. It's transforming how companies spread information inside and outside their organizations."

We're excited to present to you docs without downloads. It's instant and it's revolutionizing content collaboration. Take a peek and let us know what you think! We're beginning to steadily release the new view for all Premium and Enterprise accounts, but if you're eager to try it right away, contact our Support team.

News 5 min read

Are You Getting the Most out of Wrike's Document Collaboration Capabilities?

Here at Wrike, we're all about collaboration and helping customers get the most out of their tools. If your team often collaborates on documents, then these five tips will help you maximize Wrike's functionality. 1. Try Wrike’s built-in document collaboration tool How many documents do you have cluttering up your cloud storage that were only needed for a short time? Try creating these directly in Wrike and you'll be amazed how much time (and shared drive space) you save with our document collaboration capabilities. Meeting notes, brainstormed ideas, product requirements, blog posts, and more can all easily be written within the corresponding task instead of a separate document. 2. Use revision history to see changes to the text and revert to earlier versions If you accidentally delete an entire paragraph of text and can't seem to UNDO the damage, then this button is your time machine. You can restore a previous version of the text you were writing by clicking the clock icon at the top of the task, and using the time slider. This is called the Revision History, and it shows you the full history of changes to a a Wrike task description. 3. Add new versions of files on top of older versions to ease collaboration Collaboration equals feedback equals several iterations on work. And if you're attaching every iteration to a task, you'll soon be drowning in the various attachments — and you have a potential mess on your hands when someone begins working on an older version! All this trauma can be avoided if you click the "New Version" link underneath an attached file to upload your new copy. You'll attach your new version on top of an older attachment, keeping files organized and making the current version the easiest to access. 4. Edit or add comments to files without downloading them Did you know? If you click the pencil icon on task attachments, you can open Office documents, image files, and PDFs, make your edits, and hit save to automatically upload & attach your new version to the task. You don't have to download the file to edit it, which means you'll never forget to upload your updates. 5. Quote text from the task in your comment When leaving comments, it's much clearer if your team knows exactly what text you're referring to in your note — this is where Quoting comes in. You can quote anything in the task description or comments feed by selecting the text you want to reference and clicking the quotation mark icon that appears to the left. The highlighted text will automatically be pasted into your comment box. It's a simpler way to give context to your comments and get everyone on the same page. 6. Integration with other tools In an increasingly interconnected digital world, it's vital that your document collaboration tool can integrate with other productivity apps. Wrike allows you to connect with popular tools like Google Docs, Dropbox, and Microsoft Office. This means you can access, edit, and share your documents all within Wrike, without the need to switch between multiple apps. 7. Role-based access controls Wrike's role-based access control ensures that only the right people have access to your documents. You can assign different roles and permissions to team members based on their role in the project. This not only enhances security but also makes document collaboration more efficient. 8. Real-time collaboration With Wrike, you can collaborate on documents in real-time. This means you can see changes and edits as they happen, eliminating the need for multiple versions of the same document. Plus, you can leave comments and feedback right on the document, making collaboration seamless and efficient. 9. Notifications and Alerts Stay on top of document updates with Wrike's notification and alert system. You'll receive real-time notifications when changes are made to your documents, when comments are posted, or when tasks are assigned. This ensures that you're always in the loop and can respond quickly to any updates. 10. Advanced search capabilities Finding the right document at the right time can be a challenge in a collaborative environment. Fortunately, Wrike's advanced search capabilities make it easy to find the documents you need by enabling you to search based on keywords, tags, or even specific contributors. We hope you enjoy these ten time-saving tips on how to use Wrike’s document collaboration tool. Do you have other favorite efficiency tricks for working with colleagues within Wrike? Hit the comments and share them with everyone.

News 3 min read

Version Tracking for Files

We have improved the file-sharing system in Wrike, so you can now track versions of files attached to tasks and project folders. As you know, Wrike project management software lets you attach any kind of files to tasks and folders, so that everyone on the team knows the latest version of specifications, agreements, brochures, logos, etc. When you work on a document together with your peers, each participant can contribute by uploading a new version. To make version-tracking for files more convenient for you, we moved files to a special tab in the task and folder details. “Files” tab Now, when you click on the “Edit task” or “Edit folder” link, you see the new “Files” tab. The number in the tab name shows you how many files are attached to the task/folder. Different versions of the same file are not counted separately. In the “Files” tab you can attach new files (1), upload new versions of files (2) and download files by clicking on the file name (3). The newest version of a file is typed in larger font and placed at the top of the list of files (4). Previous versions are listed below with the information about who and when uploaded the file. Uploading a new file version To upload a new version of a file, click on the “Upload a new version” link near the appropriate file (5) and select a file to upload as a new version. You can also add a file description when necessary. Then hit the “Upload file” button. When you upload a new version, Wrike automatically renames the file to follow the original file’s name to avoid any confusion.

News 3 min read

Forget About Downloading: Document Editor Now Supports PDF, PNG and JPEG images

Collaborating on documents in Wrike is already a breeze and today it just got better. With Wrike you can simultaneously edit text with your colleagues in real time, track changes, manage file versions, and our handy document editor lets you edit documents without downloading them - saving you time and space. Now we've added the ability to annotate and edit PDF files and images as well. Reviews just got faster and easier. Say goodbye to version control issues. Watch this short video to see the new document editor in action: Whether you're part of marketing team preparing visuals for a new campaign, design agency uploading new mockups, or simply reviewing and providing feedback on team's documents, this update will save you time and cut out unnecessary steps. Instantly open images and PDFs, add your comments and hit save to automatically create a new version which is auto-attached to your task in Wrike. Install the latest version of the document editor from your Wrike workspace now and accelerate your review process. *Wrike's document editor will open files using the default program for such files on your computer. Editing capabilities depend on your default program.

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Preview Your Files Before Downloading with Our Box View Integration

Ashley Coolman

Preview Your Files Before Downloading with Our Box View Integration

Ashley Coolman

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Are You Getting the Most out of Wrike's Document Collaboration Capabilities?

Version Tracking for Files

Forget About Downloading: Document Editor Now Supports PDF, PNG and JPEG images

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