Catch up on all the sessions from Collaborate 2023, now available on demand. Watch now

Product Roadmap Template

A simple product roadmap template to prioritize tasks, track progress, and coordinate activities between teams.
  • Use this guide to build the template in Wrike.
#Product teams
#Dev teams
#Project managers

Outline goals, milestones, and deliverables to keep your product on track

Product roadmaps are strategic documents used for prioritizing development tasks, tracking progress, and aligning multiple teams. They communicate the vision around a product, creating clarity for internal and external partners, stakeholders, and team members.

Organize and prioritize development tasks by team, function, and quarter. Add custom fields to tag tasks with priority, projected revenue, team, or other filters. Use custom statuses to convey progress at a glance. View the project as a Gantt chart to get an overview of the entire timeline for product development. 

Why you need this template

<h5>The existing product roadmap is just a list of features</h5>
The existing product roadmap is just a list of features

Create custom fields to indicate the priority of each feature and use the Gantt chart view to highlight the overall sequence and strategy.

<h5>Several roadmaps exist and nobody knows which is most current</h5>
Several roadmaps exist and nobody knows which is most current

Use Wrike as your single source of truth and ensure everyone has the latest updates and adjustments.

<h5>The roadmap is too rigid and unrealistic</h5>
The roadmap is too rigid and unrealistic

Use Wrike’s Gantt chart to make updating the roadmap easy for the entire team. Changes can happen in real time and are automatically shared among the team.

<p>Ready to try this template in Wrike?</p>

Ready to try this template in Wrike?

Free 14-day trial. Easy setup. Cancel any time.
<p>Ready to try this template in Wrike?</p>

How to build a Product Roadmap Template in Wrike

The guide will show you how to:

  • Organize your product development by team, quarter, and other tags
  • Add custom fields to help prioritize and filter features
  • Create custom statuses to show progress
  • View the project as a Gantt chart to visualize the timeline

Organize your project

Start by creating a folder for either your product or your product team. Within that folder, make folders for each quarter or other units of time depending on the speed of development. In each of these folders, create new projects for releases and fill them with the deliverables and steps for completion as tasks.

Track specific metrics through custom fields

To track and report on specific metrics for your development, you can use custom fields.

When data is entered in a custom field, it’s visible in the Table view, Task view, and folder and project info panels. Use share settings to keep custom field data private, or share fields with teammates to keep everyone on the same page.

To create a custom field:

1. Select a folder or project from the left navigation panel in the workspace.

2. Switch to Table view.

3. Click the + sign that appears on the right side of the table.

4. Type in a name for your new field and press Enter on your keyboard.

  • Specify field properties on the pop-up that appears. You have options to:Edit the field name
  • Choose a field type
  • Select where to apply your custom fields
  • Designate who the field should be shared with

5. Click Save.

Once you've built your custom fields, view your project and all its components using the Table view in order to see all the details in a familiar spreadsheet layout.

Some ideas for custom fields to help with your product roadmap could include:

  • Team
  • Lead
  • Priority level
  • Type of release
  • Projected revenue

Create a custom workflow to indicate status

Account admins on Business and Enterprise plans can create a custom workflow.

1. Click your profile image in the upper-right corner of your workspace.

2. Select Account Management.

3. Switch to the Workflow tab. You’ll see a list of all workflows in the account.

4. Click + New workflow.

5. Enter your new workflow’s name. By default, it has the same status in the Active and Completed workflow categories.

  • Add statuses to your workflow: Click + Add Status at the bottom of any workflow group, enter its title, and select a color for that status.Some statuses you may want to include are:In production
  • Backlogged
  • Released
  • Rename, delete, or change a status color by clicking on that status.

6. Drag and drop statuses to arrange them in the order that makes the most sense for your team. The order you choose here is the order that they’ll appear in a task’s dropdown status menu.

7. Click Save in the upper-right corner.

When you create a new workflow, it becomes immediately available for all team members to see and use.

Change your project’s workflow:

  1. Right-click on your project’s name from the workspace’s left navigation panel.
  2. Hover over Change workflow on the drop-down menu.
  3. Select the workflow you would like to apply.

See the roadmap as a Gantt chart

To get a visual overview of the product roadmap, click on the folder containing your project in the folder tree on the left, and then click on the Gantt Chart view. This displays the project and all tasks and dependencies on an interactive and dynamic timeline. You can focus on one phase or view the entire project. To adjust the length of any task, simply drag the due-date marker. Milestones are fixed and must be rescheduled independently.


<p>Ready to try this template in Wrike?</p>

Ready to try this template in Wrike?

Free 14-day trial. Easy setup. Cancel any time.
<p>Ready to try this template in Wrike?</p>

You might be interested in these templates

Product Roadmap resources

Case Study
Discover how Wrike helped this technology hardware company reduce scrum periods by 80%.
The Agile methodology has the power to transform your team into a responsive, customer-centric organization, able to pivot quickly to capitalize on customer needs and market trends.