Ready, Set, Thrive: How Building Business Resilience Will Protect Your Organization From Uncertainty

September 20, 2022 - 10 min read

Emily Westbrooks

Market turbulence is increasing, and you’ve probably already felt it. Companies around the world are bracing for increased uncertainty by shoring up to weather potential future storms. The buzzword mentioned inside boardrooms and over Slack channels is ‘business resilience.’ It’s a succinct term for ensuring your company is in as strong a position as possible to not only survive the next market cycle — but to truly thrive.

Building a business resilience framework isn’t as simple as trimming excess costs and giving your employees a rousing pep talk. It requires a careful strategy designed to increase productivity, bolster ROI, and fine-tune resource management. In essence, building business resilience is about eliminating wasted time and resources costing businesses in the knowledge industry over $60M each year due to inefficiencies, canceled projects, and employee churn.

At Wrike, we’re keenly aware that one of the most valuable ways companies can ensure their businesses will thrive in an uncertain future is to streamline productivity and cut out wasted time and resources. We recently published a groundbreaking study on the Dark Matter of Work, which is the work that takes place in synchronous apps and the gaps between systems and solutions that aren't integrated. The study outlined how workplace complexity is eating into companies' profits and harming employee engagement.

Now is the time to recover those losses and prevent new ones from occurring as you seek to strengthen your business.

According to industry leader McKinsey & Co, there are six critical dimensions that, when coordinated correctly, can enable resilient growth, including institutional, financial, operational, technological, organizational, and reputational resilience. In five of these dimensions, work management software plays a critical role in bolstering businesses to thrive amidst market uncertainty. From providing decision-making agility to improving client management, work management is no longer optional — it’s mission-critical.

Prospering amidst uncertainty requires establishing a baseline knowledge of the tactics and tools you can use to fortify your business. As work management experts, we’ve gathered all the resources you need to build an operational resilience framework and thrive amidst increasing business complexity.

Resources for increasing productivity

Did you know that the average knowledge worker loses over 13 hours each week on activities like repeating work that’s already been accomplished, following up on statuses, or attending unproductive meetings? That wasted time from one employee is costing companies $16K every year! Here is a selection of resources on productivity that will help you take that time back:

Work Smarter, Not Harder: 25 Must-Know Productivity Tips
We all know the feeling — you’re trying to work, but distraction creeps in. Discover how to become more productive at work by embracing smarter planning, eliminating repetitive tasks with automation, and engaging in an all-in-one work management platform.
How to Calculate Workplace Productivity
If you want to improve workplace productivity, you need to know how to calculate it. This in-depth blog post will help you find your company’s baseline, allowing you to make targeted improvements and support your team in getting more done in less time.
Agile Methodology Guide
One of the most effective ways to improve productivity — while maintaining employee engagement and work-life balance — is to adopt the Agile methodology with your team. Incorporating Agile practices into your workflow can help your team complete twice the work in half the time. Appealing, right? Our Agile Methodology Guide will give you the foundation you need to start improving productivity right away.
How to Solve Productivity Challenges in Small Teams
In this free, half-hour webinar, you’ll learn about the most common productivity challenges for small teams, ways to overcome them, and how to grow more efficiently. Discover how work management software can kick-start productivity with collaboration and communication tools, repetitive task automation, and more.

Resources for optimizing resource management

Resource management will be even more important as companies look to build business resilience. Managing resources efficiently and effectively determines whether a project will be successful or might lead to cancellation. Canceled projects cost the knowledge industry over $8M. Take that risk out of the equation by digging into these resource management resources:

Wrike’s Guide to Resource Management
The first step to better resource management is understanding the best practices to put in place in the remote work era. In this eBook, you’ll learn resource management fundamentals, project management tips to help your team work more efficiently, and actionable insights you can put into practice today.
Top Tips for Limited Project Resource Management in Enterprise Organizations
If your organization deals with resource constraints, this blog post will help you maximize your resource management — without requiring additional employees, funds, or materials. Working with what you have available is key to building business resilience.
How to Plan Project Resources With Wrike
Mapping out resources for a project plan can be a cumbersome task — one that often gets hurried or inaccurately estimated. That’s where Wrike comes in. Let us show you just how we plan project resources with our powerful work management software.

Resources for improving ROI

Business resilience will come down to your bottom line, making ROI a critical calculation. With these resources, you’ll be able to create an enterprise resilience framework that improves your ROI calculations and helps you determine where you can better utilize your team.

Dark Matter of Work: The Hidden Cost of Work Complexities
Understanding the Dark Matter of Work and the associated costs of low visibility is critical to bolstering your business for the future. Our ground-breaking report on the Dark Matter of Work will teach you everything you need to know about the steps to take to get ahead of Dark Matter before it impacts your ROI.
4 Ways to Measure ROI of Work Management Tools
Already using a work management tool? That’s great — but as the market shifts, you’ll need to know how your work management software is helping drive ROI. This blog post will give you four ways to measure the ROI of your work management tools, including specific equations to use.
Wrike ROI Calculator
Are you ready to see how using Wrike can help your team regain productivity and ensure your company saves money? Use Wrike’s bespoke ROI calculator to get an instant calculation.

Build business resilience with Wrike

In the coming market cycles, building business resilience will become the make-or-break factor that determines whether companies survive or thrive. The Dark Matter of Work will continue to eat away at productivity, ROI, and resources if it’s not tamed. Companies that seize the opportunity to capture what’s currently being lost will rise above the rest.

What’s the most cost-effective way to conquer the losses caused by workplace complexity? Powerful work management software that brings your entire team into a single location, eliminates parallel streams of emails, texts, and instant messages, and offers features that make your existing workflows and processes better.

As companies look to improve ROI, productivity, and resource management, those that choose to do so with work management software will have a stronger foundation for eliminating wasted time and resources. In fact, Wrike is specifically designed and proven to reduce workplace complexity caused by the ever-increasing Dark Matter of Work. Wrike provides a single platform to aid in workplace management, stakeholder communication, and effective team collaboration — freeing up teams to focus on their most purposeful work.

Our award-winning software cuts out repetitive tasks, utilizes cross-tagging to eliminate duplicate work, and brings teams into a single location so they can launch projects faster, together. With our innovative Custom Item Types, you’ll be able to use workflows and terminology that suits your team perfectly. Over 400 built-in integrations allow you to use all of the tools you love without leaving the Wrike platform.

Ready to set up a new, streamlined process? We’ve got you covered with dozens of pre-built templates that will help you drive efficiency. Our business process management template helps you evaluate processes to eliminate waste, the quarterly review template assists in a thorough assessment of results, and the business goals template helps structure your strategic planning. Our resource management tools are second to none, allowing you to accelerate resource planning, anticipate resource demand, and maximize team performance all in one powerful platform.

Building business resilience will require the right technology. Start your Wrike free trial or request a free demo to see how Wrike can help you streamline, strengthen, and thrive.

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Emily Westbrooks

Emily Westbrooks is a Content Marketing Manager at Wrike. She brings over a decade of experience as a freelance journalist, editor, blogger, and author to the Wrike blog, where she writes about the latest trends in work management, what’s on the horizon for the future of work, and how work and life intersect in meaningful ways. Emily joined Wrike in 2020 at our Dublin office, and relocated to Houston, Texas, in 2022 with her husband and kids, Maya, Noah, Angelina, and Laylabelle. After spending over a decade in rainy Ireland, she enjoys being outside in the sunshine with her family as much as possible — hiking, running, walking, and swimming.

#Resource Management #Productivity Advice #Leadership & C Suite

Leadership 10 min read

Teamwork Works: Benefits and Strategies for Maximizing Your Team's Collaboration

Chances are, you've worked as part of an incredible team at some point in your life. The team members trusted and respected each other, people met (or even exceeded) expectations, and you all generally enjoyed getting your work done together. Unfortunately, you've also probably had the opposite experience: working on a team where teamwork was a struggle. Frustration ran rampant, resentment brewed, and it felt like you couldn't get anything done without a crisis or three-alarm emergency. Those are two vastly different experiences, right? But what's the difference-maker between them? What caused one team to move forward seemingly effortlessly, while the other repeatedly ran off the rails? There's no simple answer. Teamwork is common (you'll find it everywhere, from sports to workplaces), but it's also complex. Understanding the ins and outs of teambuilding and how to improve teamwork requires some flexibility and commitment — but it's well worth the effort. What does teamwork actually mean? Let's start by getting a solid grasp of the definition of teamwork. Speaking quite literally, teamwork is a collaborative effort of a group of people working toward a shared goal. However, the term "teamwork" usually isn't used to describe any team that's working toward a common objective. More often than not, teamwork describes a team doing that in a positive and productive way. Essentially, "teamwork" means a group is working toward a shared finish line in a way that's effective, efficient, and respectful. What are the benefits of good teamwork? It's a pretty widely-accepted fact that solid teamwork is important. But why does good teamwork matter in the workplace? When a team can collaborate well together, it leads to many advantages for individual employees, the whole team, and even the entire organization. Here are a few of the most notable benefits of teamwork: Better productivity: Fewer crossed wires, fewer dropped balls, no missed deadlines. When your team is running like a well-oiled machine, it makes sense that they'll be able to get more done (with less stress, to boot). Less burnout: Speaking of less stress, solid teamwork can also reduce burnout. In one study that looked specifically at healthcare workers, teamwork was proven to reduce the emotional exhaustion of the team members. It makes sense — people can rely on more hands to carry the load, as well as trusted confidantes they can turn to when they need advice or encouragement. Higher employee happiness and satisfaction: Research has proven that our relationships and connections at work greatly impact our overall wellbeing and even our sense of purpose. In order for teams to work well together, team members need to trust and respect each other. Those positive bonds can improve happiness, satisfaction, and well-being. Improved employee retention: Less burnout? Happier employees? That all leads to better employee retention. When recent data from Pew Research Center found that 35% of employees who quit their jobs cited "feeling disrespected at work" as their major reason for quitting, fostering a team environment where people feel valued and supported can encourage people to stick around. Increased autonomy: When a team is working together cohesively, effectively, and efficiently, managers inherently have more trust. That means they're far more willing to step back and give the team more ownership over their work and decisions. More innovation and creativity: Have you heard the old saying that two (or many) brains are better than one? Research backs it up, proving that high-quality teamwork can improve creativity and innovation. So, working together can help your team develop their biggest, boldest, and most meaningful ideas. In short, there really aren't any drawbacks or disadvantages to high-quality teamwork. This level of top-notch team collaboration leads to less frustration, more support, and, ultimately, the delivery of more winning projects. What are the qualities of good teamwork? Those benefits are compelling, but simply having a team doesn't mean you'll reap the rewards. Teamwork is a skill — it's something that can be taught, learned, and practiced. So, what types of qualities does it take to be able to work well with other people? Here are some of the most crucial skills and characteristics required for being a good team player: Accountability: Taking responsibility for completing your tasks and meeting your expectations Collaboration: Being willing to work with others rather than completely independently Communication: Clearly sharing information with others, as well as actively listening to understand their point of view Emotional intelligence: Recognizing and managing your own emotions, as well as the emotions of other people on the team Flexibility: Being able to adjust your plans, consider different viewpoints, and roll with the punches Respect: Showing consideration for all other team members, whether you agree with them or not Time management: Successfully prioritizing your tasks and allocating your hours to ensure you're able to meet your assigned deadlines It's not an exhaustive list, and plenty of other soft skills and competencies — from problem-solving to decision-making — will also play an important role depending on your unique position, team, and industry. But the above are some of the most basic building blocks of successful team-building. Making teamwork work: Eight strategies for next-level teamwork Once you've confirmed that you and your team have the right skills for teamwork, what actionable steps can you take to improve how you work together? Remember that there's no quick fix — improving teamwork takes diligence and, perhaps even more importantly, patience. As you commit to the process, here are eight impactful tactics that you and your team can put into practice together. 1. Provide clarity about shared goals The definition of teamwork itself says that people need to work toward a shared goal. In order to do so, they need to know what that goal is. After all, your team won't get much accomplished if they all have their sights set on different finish lines. It’s up to you to set expectations and make sure your team knows how to reach them. Whenever you and your team kick off a new quarter, project, or initiative, have a team meeting to discuss the goal you're working toward. Document it and store it somewhere that's easily accessible for everyone. Get as nitty gritty as you can with your goals. Using the SMART goal framework will help you set objectives that are: Specific Measurable Attainable Relevant Time-bound For example, if you and your marketing team are kicking off a new webinar series, your team's SMART goal might look like this: Create and host three webinars by the end of Q2 to advance our expertise and build trust with our customers. That statement alone provides a lot of clarity. Now everybody on your team has insight into what you're doing, why you're doing it, and when it needs to be done by. But as you outline your team's common goals, it's important to take things a step further by: Connecting your team's goals to individual goals: People don't just need to understand the shared effort — they need to clearly see how their individual role and work play a part in that bigger objective. It boosts accountability and gives them a greater sense of purpose. Connecting your team's goals to company-wide goals: Your team members should also understand how your team's objectives feed the broader organizational goals. Will that webinar series help you build more authority in your industry? Draw that parallel so that team members have visibility into how their work is not only pushing your team forward, but the entire company. Finally, it's also helpful to set some metrics that will help you and your team understand how you're progressing. Objectives and key results (OKRs) are helpful indicators as you work toward bigger goals. Plus, they're easy to set and track in Wrike. 2. Understand team members' strengths and weaknesses Teamwork feels the most effortless when team members are able to handle tasks that play to their unique strengths — and skip the ones that are daunting and disheartening. To do that, you need to have a solid understanding of what each of your team members brings to the table, as well as what areas they struggle in. You can do this through a more formal assessment. Here are some of the most common and popular ones that leaders use to get a deeper understanding of team members: CliftonStrengths Assessment DiSC Assessment SDI 2.0 SWOT Analysis Those types of assessments will help you dive deep. But you can also learn a lot by having some candid conversations — both with individual team members and your team as a whole. Questions to ask team members: What type of work makes you feel excited and energized? What type of work drains or frustrates you? What's one previous project that you really enjoyed contributing to? What's one skill or area you would like to work on improving? Questions to ask the entire team: What do we do well as a team? Where do we struggle as a team? What's one past project we're really proud of? What's one past project we found particularly challenging? Are there any skills we think we're missing on our current team? Are there any processes or workflows that need to be improved? These types of conversations will help you spot skill gaps and other areas of improvement. They'll be especially helpful as you break up projects and assign out tasks (more on that in a minute). In short, the more you can leverage strengths and address weaknesses, the better off you and your entire team will be. 3. Assign clear roles and responsibilities It's hard for your team to work well together if nobody knows what they're supposed to do. Work gets duplicated, tasks get skipped entirely, and people become increasingly frustrated by the lack of clarity. On your team, there should be no doubt about who does what. On a broad level, a lot of that is implied based on their role. Your graphic designer is obviously the one that people will approach with design needs, while your SEO specialist is the go-to person for any keyword questions. But when it comes to specific projects, you need to get even clearer by breaking projects down into individual tasks and then clearly outlining not only who is handling certain tasks, but also when those tasks are due. It can also be helpful to note any task dependencies so that people have visibility into how their individual piece connects to the entire project. Want to make this easier? Look for a work management platform or project management software (like Wrike!) that allows you to create tasks and then assign team members and due dates to them. Whether you're managing remote teams, in-person teams, or hybrid teams, that level of transparency will ensure that everybody understands not only what they need to do, but what everybody else is doing too. 4. Prioritize knowledge sharing Effective knowledge management — which is a fancy term for effectively sharing information and resources with each other — is a major struggle for teams. In fact, Deloitte says it's one of the top three issues affecting company success. It can be challenging to keep everybody in the loop, especially as your team grows. But there are things you can do to boost transparency across your team including: Hosting frequent team meetings where everybody can provide updates and hear about current happenings. This can be a daily check or weekly, depending on how quickly your team moves. Pairing up newer team members with more experienced team members Pulling everything — tasks, goals, status updates, documents, resources, and more — into a single work management platform like Wrike so everybody sees what's happening across the team, and teamwork online becomes easier Reducing competition so team members don't feel like they need to hoard information as currency Leading by example by openly sharing information yourself Your team will always struggle to work well together if they feel like they need to hide information and resources in order to get ahead or simply don't think to openly share with others. By prioritizing knowledge sharing, you give everybody the visibility they need to get their own work done — and support others in the process. 5. Refine processes and workflows Does your team do similar work and projects over and over again? There's no need to start from scratch each time. Coming up with standardized processes and workflows removes the guesswork, improves consistency, and supports better teamwork. Let's say that your team is responsible for creating the same report every single quarter. To simplify that process, you could: Understand what is and isn't working so you can make improvements Break down the steps involved and create a custom workflow that you can copy and use each time Create templates for necessary documents and resources When that report is on your team's plate next time, they'll feel extra confident in their ability to pick it up and get started because they have an existing framework to lean on. They aren't starting from square one. This is especially helpful for a virtual team working from home. The shift to remote work has meant that many employees working from home may struggle with communicating processes to one another and getting caught up in silos. Ensure that your refined processes are communicated to all team members in real time, and remote employees are trained in how to engage in them. 6. Cultivate psychological safety Psychological safety means that team members feel secure enough to take risks, make mistakes, and be vulnerable with each other — without the fear of judgment or reprimands. This level of comfort and support is crucial for high-performing teams, but figuring out how to cultivate it can be challenging. Here are a few ways to ensure your team has a high degree of psychological safety: Host brainstorming sessions where there's no such thing as a "bad idea" and team members are only there to generate ideas — not critique other ones Candidly talk about your own personal successes and mistakes to model that there's no shame in failure or missteps Encourage your team to remove personal language during collaborative discussions (for example, "that idea" instead of "your idea") Even seemingly small steps can make a big difference in the level of confidence team members have in voicing their opinions and sharing their big ideas. 7. Foster trust and social bonding You might guess that team members work better together when they know each other. Teamwork really gets kicked up a notch when they don't just know each other, but when they like each other — when they've found some common ground and interests. That won't happen if they never have an opportunity to connect with each other outside of meetings and daily to-dos. You don't want team bonding to feel like a burden or something that eats into the time they need to get their work done. However, coming up with some different social interactions will help them forge deeper relationships with each other. Here are a few ideas you can use, whether your team is sharing an office or you're looking for some virtual team-building activities: Save time at the beginning or end of your team meetings for icebreaker questions or personal catch ups Start dedicated Slack channels for people to connect on non-work-related topics, like sharing recipes or setting up book clubs Create a collaborative playlist where all team members can add their favorite music Host game nights, trivia contests, happy hours, coffee chats, or other informal opportunities (virtual or in-person) for team members to get to know each other socially Start a photo challenge for your team where they share photos in a different theme — from their pets or home office spaces to their yearbook photos or favorite vacations Set up a Zoom room that remote workers can pop into if they want to enjoy a beverage and a chat with a coworker There's no shortage of ways that you can encourage stronger connections between team members. Make sure to regularly collect their feedback on these types of building exercises so that you can continue to offer things that they find enjoyable. You don't want these to feel like an obnoxious obligation. 8. Regularly solicit feedback You don't just need to gather your team's feedback on their social opportunities — you need to collect it about, well, everything. As the leader, it's your job to keep your finger on the pulse of how things are going so that you can make changes and nip problems in the bud. Feedback shouldn't be something that happens once or twice a year during performance reviews or formalized surveys. Hearing from your team members needs to be continuous and ongoing. Not sure how to regularly tap into how they're thinking and feeling? Here are a few ideas to gather valuable and helpful feedback: Reserve a portion of your team meeting to talk about roadblocks, frustrations, and successes Host project retrospectives to discuss what went well and what needs to be improved next time Regularly use employee surveys (anonymous or not) to collect feedback Come prepared with feedback questions to ask employees during their one-on-ones Not only does this give you insight that you can use to take action, but it also shows your employees that you value their thoughts and opinions — which can go a long way in boosting their engagement. How will you know if you're getting teamwork right? How will you know if your efforts to improve teamwork are actually working? Effective teamwork can be difficult to quantify — in many ways, it's one of those "you'll know it when you see it" types of things. However, here are a few telltale signs that your team is meshing well together: Work is being completed on time and with fewer errors Team members seem enthusiastic, energized, and motivated Scores from employee surveys or feedback are improving Miscommunications are becoming less frequent Team members are stepping in to support and help each other Conflicts and disagreements are decreasing Those signs will help point you in the right direction, but rest assured that you'll also get a gut feeling when teamwork is improving. The whole morale and culture of your team will likely shift in a more positive direction. How Wrike can help make teamwork work for you There's a lot that goes into effective teamwork. Fortunately, a collaborative work management platform like Wrike can help make teamwork less stressful and more successful. Here's how Wrike can help you reap the rewards of teamwork (while steering around all of the potential pitfalls): Setting goals and OKRs to keep your team focused on their shared objective Assigning task owners, due dates, and dependencies so everybody understands their role Providing visibility into the whole picture so everybody sees how they fit in Centralizing communication so nobody has to dig through folders, email threads, or instant messages Improving knowledge sharing by keeping all of your team’s tasks, plans, calendars, updates, and resources in one place Increasing consistency with custom workflows Saving time with a huge variety of templates that you can copy and customize And that's only the start! Teamwork shouldn't be guesswork — and Wrike is the resource you need to keep your entire team on the same page. Teamwork doesn't mean perfection So, what's the difference between a team that works together effortlessly and one that's ripe with chaos and confusion? As it turns out, quite a bit. Teamwork isn't simple. And even when you get it right, that doesn't mean that things will always be smooth sailing. Conflict is inevitable in a team environment and it doesn't mean that something is wrong. In fact, it's an important and healthy part of teamwork, provided that you and your team are equipped to work through it in a respectful and productive way. That becomes a lot easier when you already have the foundation of solid teamwork in place — and the above strategies can help you get there. Put them into play on your team and stay committed as you all transform from frazzled and frustrated to streamlined and supportive. Ready to take your teamwork to the next level? Get started with Wrike for free today.

News 3 min read

From Atomic Habits to Dark Matter, Collaborate 2022 Is Ready for Take-Off

Here are the confirmed sessions and speakers for Collaborate 2022, covering topics from atomic habits to dark matter. Register now, and don’t miss out!

Project Management 10 min read

20 Best Free & Paid Gantt Chart Software Systems for 2022

These days, we need all the work management help we can get. We’re juggling remote teams, hybrid work, diverse projects, and fast-changing environments. One of the top tools for effective project management in 2022 is the Gantt chart. It’s a great way to keep track of multiple projects, teams, and goals. But what Gantt chart software is best for you, your team, and your organization? To figure this out, you’ll need to understand the top benefits, features, pros, and cons of all the options available. Ready? Let’s dive in! What is Gantt chart software? We’ll start with the basics. Gantt charts have been around for a while — they were first introduced more than a century ago — but they’ve evolved a lot over the years, going from pencil drawings to elaborate digital designs. In a nutshell, all Gantt charts illustrate a plan, usually for projects or other big undertakings. They do this by visualizing tasks on a timeline. All relevant information is represented on a horizontal bar graph, illustrating at a glance any tasks, dependencies, and milestones. Key to this is the ability to visualize progress, so that viewers can ascertain quickly if delivery will happen on time. Modern Gantt chart software takes this idea much further, by combining the simplicity of the original chart with advanced digital features. This helps project managers to break down complex projects into achievable phases and short-term sprints. They can then assign tasks to owners and track progress on an individual, team, and company level. By viewing all this information on a Gantt chart, they can monitor the project’s development easily, spotting bottlenecks or roadblocks before they turn into delays. It’s a great tool to keep things moving, assuring on-time delivery every time. Benefits of Gantt chart software in project management So now that we’re clear on what it is, it’s time to look at the many benefits of Gantt chart software systems in the modern workplace. Improved focus The best Gantt chart software offers the ability to see a project’s priorities at a glance. Teams will be able to log in any time to get a complete picture of what tasks are required, and when. This helps to keep everyones’ eyes on the prize, minimizing distractions that might impede a smooth delivery. Easier collaboration By using Gantt chart software online, teams can make sure they’re all on the same page, no matter where they are in the world. They can simply log in to view developments, complete tasks, and add comments, links, and resources. It’s all updated in real time, ensuring that collaboration is fast, effective, and secure. Elimination of silos Gantt chart software helps teams to keep working together towards shared goals, rather than fragmenting into disconnected silos. When colleagues can see each other’s efforts and contributions, it keeps momentum moving, helping to achieve smoother delivery with fewer roadblocks. Faster delivery Efficiency is something we all strive for, in every company or organization. By visualizing goals and monitoring progress, queries or questions can be resolved quickly before they become delays. Sluggish phases can be accelerated with extra support or redistributed resources as needed. Enhanced communication Robust work management software with Gantt charts reduces the need for email check-ins and catch-up calls by offering complete visibility to stakeholders. They can access the chart any time from anywhere, and scroll through the timeline, tasks, and comments to get a clear understanding of the status quo. More transparency Modern teams are often based in a variety of on-site, remote, or hybrid environments. This means that transparency is more important than ever, to foster a better sense of trust and teamwork. Gantt charts make workloads and due dates visible to everyone, so everyone knows they’re all in the same boat. Better time management It’s amazing how fast due dates seem to come along, even when they were set weeks or months ago. Gantt chart software helps to avoid last-minute panic by keeping deadlines front and center during a project’s planning and implementation. That means that time can be allocated and used to make sure delivery happens when it’s supposed to. Reduced risk of burnout Project management can be stressful, particularly during complex or time-pressured phases. The best Gantt chart software can help reduce the risk of burnout by increasing visibility and communication between team members and stakeholders. That way, resources can be redistributed or support applied quickly if needed. Top features to look for in Gantt chart software Whether you choose free Gantt chart software or a paid version, there are a couple of key features you should try to include. For example, you will want to be able to: Visualize every step Gantt charts are renowned for their ability to convert complex situations into easy-to-follow diagrams. However, not all Gantt charts are created equal. You need to be able to visualize each step of the process, not just the start- and end-date. Establish milestones Most project managers seek to break large and unwieldy projects into smaller phases or sprints that are easier to manage. Teams can use Gantt chart software online to visualize each stage or milestone as part of the overall journey to delivery. Drag-and-drop tasks The ability to drag and drop tasks means that project managers can keep balancing workloads, pushing progression forward, and maintaining momentum. It’s a simple but very important feature you’ll need for effective delivery. Update in real time Things change, priorities shift, and deadlines move. The best Gantt chart software allows you to make updates any time, anywhere, with the changes appearing instantly. That way, stakeholders can see at a glance the up-to-date status of the project. Create dependencies Most projects are just a series of actions that combine to an overall result, right? Dependencies can make sure your tasks stay connected, so that one doesn’t happen without the other — keeping your overall project on track. Import data easily Any Gantt chart software comparison should include a review of its integrations. We’re surrounded by data, but it’s only useful if we can deploy it in our work. Make sure your work management platform allows you to import data easily, quickly, and securely. Is it worth considering free online Gantt chart software? In the world of project management, like everything in life, you get what you pay for. That means that, while there are free online Gantt chart software providers, they’re not always the right choice for you. That’s because Gantt charts are good on their own, but only really great when they’re part of a bigger project management platform. This means they can integrate with shared calendars, collaboration tools, time trackers, real-time insights, and much more. By using Gantt charts as part of a full toolbox, they become far more powerful, allowing you to streamline processes, enhance collaboration and speed up delivery. Which is the best Gantt chart software in 2022? Forbes ranked Wrike highest in a recent review of Gantt chart software, at 4.7 out of 5 stars. “Overall, it checks all the boxes when it comes to desirable features while being a good value for the money,” the reviewers said, adding that they loved the “numerous integrations that you can use, making task management and collaboration easier.” This demonstrates that there’s a lot to consider when trying to conduct a Gantt chart software comparison. Let’s look at all the major providers of online Gantt chart software, to see the pros, cons, and prices of the different options. 1: Wrike Wrike is the most powerful work management software available. Its dynamic platform includes Gantt charts, which are continually top-rated by users in every industry. These are packed full of features that integrate seamlessly with other software, allowing you to move cleanly between favorite work tools. Wrike Gantt chart software features Built to offer serious functionality as well as eye-catching design, Wrike provides the best Gantt chart software on the market. Dynamic timelines Wrike’s online Gantt charts are much more than just interactive timelines — they give you a complete view of your work, including scope, assignees, and dependencies. They’re also fully adjustable, with real-time updates. Intelligent analysis Wrike’s online Gantt chart software includes intelligent critical path analysis that helps you spot potential bottlenecks that can cause operational inefficiencies. Drag-and-drop functionality One of the most valuable features of Wrike Gantt charts is the ability to drag and drop tasks and slide dates. This helps to overcome potential bottlenecks fast. Multiple project management tools Wrike allows you to control multiple projects from one single platform. Update project timelines with a simple drag-and-drop action and collaborate among teams in real time. Easy integration Wrike’s Gantt chart software seamlessly connects with your favorite apps, tools, and platforms like Microsoft Project Management. Import key data in seconds. Smooth reporting Cut out endless email chains and time-consuming calls by sharing updated Gantt charts across multiple teams or stakeholders with the click of a button in Wrike. Smart dependencies Most projects involve a series of tasks that build towards overall completion. Wrike’s Gantt chart software makes this easy to visualize by creating dependencies. Secure storage Wrike offers secure, cloud-based storage for all users, ensuring that a team or organization’s Gantt charts are safe, but also easily accessible for future reference. Key benefits of Wrike Gantt chart software Wrike customers range from personal accounts all the way to enterprises with thousands of users. Wrike’s pricing is designed to suit all budgets. Wrike offers some of the best work management automation on the market, with request forms that can automate entire projects and workflows, not just tasks. Users can tag each other into tasks, projects, and spaces, making silos, duplicate requests, and crossed wires a thing of the past. Other features and considerations Wrike’s Gantt charts are just one element of powerful project management software that will benefit the entire organization. Wrike offers the best of both worlds, with a fast, simple set-up, as well as advanced customization capabilities. A library of ready-built templates and training resources will help first-time users hit the ground running, while enhanced configuration options allow growing users to adapt Gantt chart tools to suit their organization’s processes, language, and way of working. Pricing plans Wrike offers a free plan for individuals and teams. For users seeking to create Gantt charts, advanced optionality is available at Team ($9.80 per month), Business ($24.80), and Enterprise (bespoke pricing) level. Customer ratings and reviews Wrike was top-rated by TrustRadius in 2022, as well as winning awards of 4.3/5 by Capterra, and 4.2/5 by G2.com. 2: Zoho Zoho Gantt chart software features Zoho Projects software includes Gantt charts with chronological, milestone, and project timeline views to help you better plan, track, and deliver projects. Key benefits of Zoho Gantt chart software Zoho Projects offers three affordable plans, from free to $10 a month It includes dependencies that allow you to connect tasks and manage dates Its drag-and-drop functionality makes their Gantt charts more interactive Other features and considerations Zoho Projects is a great resource for cost-conscious organizations that only require Gantt charts. Users seeking Gantt charts and project management together will need to purchase two different sets of software though — unlike Wrike, which offers everything in one convenient place, with a two-week free trial too. Pricing plans Customers who choose Zoho Projects can sign up for a free plan, or pay $5 monthly for premium access and $10 a month for enterprise-level functionality (as of August 22). 3: Toggl Plan Toggl Plan Gantt chart software features Visually engaging and simple to use, Toggle Plan Gantt chart software features attractive timelines with color coding, built-in filters, and drag-and-drop functionality. Key benefits of Toggl Plan Gantt chart software Real-time collaboration means that Gantt charts are updated instantly from anywhere in the world Connects with strong time tracking tools to view and manage resources well A visually attractive interface makes the Gantt charts fun to use and share Other features and considerations Toggl Plan’s Gantt chart software online grew from Toggle Track, which was designed to offer time tracking tools. This means that it is particularly strong on the time-related factors within project and work management, although advanced features are only available on paid plans. While Toggl Plan regularly adds third-party integrations, users should check to see if easy sync with their favorite tool is available before signing up. Pricing plans Individual users can select the free ‘Solo’ plan, while team members can choose between the ‘Team’ plan for $8 per user per month, or the ‘Business’ option, at $13.35 per user per month (as of August ‘22). 4: Agantty Agantty Gantt chart software features The clue is in the name with Agantty, which is a free project management solution featuring dashboards, templates, and — you guessed it — Gantt charts. Key benefits of Agantty Gantt chart software Agantty makes it easy to manage tasks, projects, and users through Gantt chart templates It includes a rights management system, offering adjustable permissions Tasks can be exported by PDF, and reminders can be sent by email Other features and considerations Because it offers an easy-to-use free online Gantt chart, Agantty appeals to many non-business users, including creatives, educators, and families. However, teams and users managing multiple projects or groups looking for advanced time tracking tools will require a paid plan. Pricing plans Free for many years, Agantty has recently introduced a Premium model offering unlimited projects, unlimited teams, and unlimited tasks for €4.90 per user, per month (as of August 2022). 5: TeamGantt TeamGantt software features While built around Gantt charts, TeamGantt software includes other great features, such as resource management, drag-and-drop functionality, and time tracking tools. Key benefits of TeamGantt software It includes the ability to create dependencies, subgroups, and nest tasks Users can toggle between different views, including Gantt, calendar and lists The option of comparing planned and actual timelines is very useful Other features and considerations One of the big attractions to TeamGantt is its easy reporting. While the free plan is limited to just one project, with no guests, the paid plans allow sharing without log-in, which is great for keeping stakeholders up to date without having to create additional users. Time tracking tools are only currently available on the Advanced plan. Pricing plans TeamGantt offers free Gantt chart software for single projects, a Standard plan at $19.90 per user per month, and an Advanced plan at $24.45 per user per month (as of August 2022). 6: OpenProject OpenProject Gantt chart software features Offering open source project management software, OpenProject features Gantt charts, Kanban boards, and list views, as well as time tracking tools and customizable templates. Key benefits of OpenProject Gantt chart software OpenProject’s Gantt charts include work packages and dependencies The ability to leverage open source software offers additional capabilities Data security and sovereignty are a high priority, with enhanced safeguards Other features and considerations OpenProject is proud to host a community of open-source enthusiasts, developers, and businesses who can work together to customize, adapt, and improve work management software. This means that while the interface is highly functional, it is limited to web-based use (a mobile app isn’t currently available). Pricing plans OpenProject offers free Gantt chart software online with its Community plan. Alternatively, users can get higher functionality on its paid plans, ranging from Basic ($7.25) to Premium ($19.50) and Corporate (on request). There are a minimum number of users for these accounts, however. (Information from August 2022). 7: GanttPRO GanttPRO software features Designed to visualize project management through Gantt charts, Gantt Pro features include the ability to prioritize projects, set dependencies, and drag and drop tasks across timelines. Key benefits of GanttPRO software The interface looks great, with colorful visuals and simple layouts The software includes ready-built (and customizable) Gantt chart templates Users can generate a public URL, so stakeholders can view charts easily Other features and considerations The provision of professionally-designed Gantt chart templates is a great bonus. GanttPro have created dozens of templates specifically for industries, including software development, marketing, construction, manufacturing, retail, and event planning. That said, there is no free plan available, and those availing of the 14-day trial should note that unless they upgrade, their work won’t be saved after the two-week period expires. Pricing plans GanttPRO doesn’t offer free Gantt chart software — prices start at $7.99 per month, going up to $19.99 for a Business Plan. Like most alternatives, it has an Enterprise option too, with bespoke pricing (as of August 2022). 8: ClickUp ClickUp software features The Gantt chart software from ClickUp includes features like the ability to track time, automate workflows, and facilitate any style of project management, including Agile and Waterfall methodologies. Key benefits of ClickUp software Users can reschedule projects easily with its drag-and-drop interface The Gantt view offers the ability to view multiple projects at once The platform includes integrations with many popular tools like Outlook, Slack, or Google Drive Other features and considerations The ClickUp Free Forever plan does include Gantt charts (limited to 100 uses) which is a great benefit for personal users or small groups. While reports of buggy integrations and templates persist, ClickUp’s site confirms that it is now experiencing its highest uptime in 12 months. Customer support is also on hand — although in English only. Pricing plans ClickUp’s paid plans range from $5, $12, and $19 per user per month, all the way to a custom Enterprise package (as of August 2022). They also have a Free Forever plan, which offers a number of benefits. 9: Monday.com Monday.com software features One of the more popular work management platforms, Monday.com’s Gantt chart software includes features such as dependencies, drag-and-drop functionality, multiple assignees, and automated tasks. Key benefits of Monday software Monday.com allows for extensive customization and adaptability There are a number of templates available, including Gantt charts Its colorful, vibrant interface is enjoyable to work with Other features and considerations For regular collaborators, Monday.com’s limited cross-functional collaboration and lack of native proofing features could create challenges for certain teams. Like most big work management platforms, there is a learning curve for users, who report that it can take some time to understand Monday.com’s functionality. Although 24/7 customer support is available across all plans, it’s email only, which can result in a slower path to resolution. Pricing plans Monday.com has five pricing options in total, including the Free version, and paid plans ranging from €8 up to €16 per seat per month (as of August ‘22). Users at an Enterprise level can negotiate a bespoke price plan. 10: RedBooth RedBooth software features Redbooth offers free Gantt chart software, called ‘Timeline View’. Its features allow users to easily add tasks, drag and drop to change dates, create task dependencies, and set filters to visualize and prioritize what matters most. Key benefits of RedBooth software Gantt charts are available on their free plan Users can start HD video meetings from within the platform in two clicks AI-powered Redbooth Predict uses historical data points to improve and accelerate project management Other features and considerations While Redbooth does provide a free online Gantt chart, it doesn’t include task dependencies. In addition, it doesn’t currently offer sector-specific Gantt chart templates. The simplicity and ease-of-use of the Redbooth platform are attractive, but users who intend to scale quickly might find they need a more advanced level of complexity, customization, and analytics. Pricing plans Redbooth offers a robust free plan, while their paid plans are positioned at $9 and $15 per user per month (as of August 2022). Custom pricing is available for Enterprise-level users. 11: Smartsheet Smartsheet software features Many of us have traditionally used sheets in Excel or Google Sheets to manage our schedules and projects. Smartsheet has built on this idea, offering Gantt chart software that includes dashboards, templates, and the ability to automate some functions. Key benefits of Smartsheet software The platform allows customizable, exportable reporting It includes a range of templates that can help teams get started faster New integration with OnePager helps to enhance visualization of Gantt charts Other features and considerations As it’s designed around spreadsheets, Smartsheets will feel particularly comfortable for those familiar with managing their projects via Excel-type layouts. However, users also find that this spreadsheet layout offers the same limitations as traditional spreadsheets, but at an additional cost. Although a free trial is available, there is no permanent free plan available, which might not appeal to small teams or personal users. Pricing plans While Smartsheet offers a free trial, users must upgrade to a paid plan after 30 days. These are priced at $7 (Pro) and $25 (Business) per user per month — the difference is mainly related to permitted editors, storage levels, and automation limits (as of August 2022). At Enterprise level, customers can negotiate an agreed price. 12: Tom’s Planner Tom’s Planner software features Unlike other Gantt chart software providers, Tom’s Planner is dedicated entirely to Gantt charts, offering visualization features like color time blocks, traffic lights, and filters. Users can also drag and drop tasks and create dependencies. Key benefits of Tom’s Planner software Tom’s Planner is very easy to use, with a short learning curve It includes a wide range of ready-to-use templates to get you started Dynamic project overviews help you keep track of progress, your way Other features and considerations Tom’s Planner was designed to strip away some of the complexity of major work management platforms. Its UI is also somewhat basic, with only a select number of integrations with third-party apps. While this makes it simpler to use, it does limit teams or organizations who could benefit from extra tools like time tracking or proofing available in leading work management platforms like Wrike. Pricing plans Tom’s Planner has three pricing plans: free, $9.95 per user per month, and $19.95 per user per month, with a discount for yearly subscriptions (as of August 2022). 13: StudioBinder StudioBinder Planner software features Built specifically for creative industries, StudioBinder is a video, TV, and film production management platform with Gantt chart software that features a drag-and-drop interface, custom templates, and the ability to combine files, comments, and tasks in the chart. Key benefits of StudioBinder software It has an attractive, engaging user experience that’s easy to navigate It allows users to securely store and access a combination of file types Specially designed Gantt chart templates help users manage production better Other features and considerations StudioBinder does include a ‘Free Forever’ plan, although it’s limited to one project only, without Gantt charts. Users who specialize in producing content will benefit from industry-specific features like call sheets, script breakdowns, and shooting schedules, but they may be too niche (and somewhat expensive) for those outside of the entertainment or production sectors. Pricing plans StudioBinder’s paid plans start at $25 per user per month, going up to $85 per user per month for the ‘Studio’ package (as of August 2022). There is no free trial, but it does offer a ‘Free Forever’ plan with limited functionality, to give new customers a taste of what’s to come. 14. Bitrix24 Bitrix24 Planner software features Bitrix24 is an online work management platform that includes free Gantt chart software with four dependency types, as well as resource planning and workflow automation tools for better team collaboration. Key benefits of Bitrix24 software Bitrix24 is a multifaceted tool, offering additional business management benefits Its free plan includes unlimited Gantt charts and 5GB of storage Collaboration is enhanced by features that mimic social media interactions Other features and considerations Bitrix24 is often mentioned as a good option for organizations or companies who are seeking to scale. This is because it offers a number of business management tools, all packaged in a single online platform that integrates well with other software providers. That very complexity can make the learning curve a little steep though, and the mobile app is still somewhat buggy for regular users. Pricing plans While its free plan is stronger than many other competitor options, Bitrix24’s paid plans can be expensive for small teams, running from $43 per month for five users, going up to $350 per month for 250 users (as of August 2022). 15. Backlog Backlog software features Originally created with software developers in mind, Backlog is a project management and collaboration tool which includes Gantt charts. Features include the ability to drag and drop, adjust tasks in bulk, and assign role-based controls. Key benefits of Backlog software The platform features a simple, clutter-free user interface Gantt charts are customizable in terms of colors and dependencies Additional guest roles available for stakeholder review Other features and considerations Backlog is part of a suite of other Nulab-operated applications and tools dedicated to managing work, communications, and system security. This means there are added benefits to explore for growing teams, although limited third-party integrations are available. Gantt charts are only available on the paid plans, though. Pricing plans While it doesn’t include a free online Gantt chart, Backlog’s $0 plan does include up to 10 users, so it’s useful for teams to try. Paid plans range from $35 per month (30 users) to $175 (unlimited users) and into the bespoke Enterprise category (as of August 2022). 16. InstaGantt for Asana InstaGantt for Asana features InstaGantt for Asana Gantt chart software plugin features help users visually plan projects and schedule tasks by creating start dates, progress percentages, connected tasks, and dependencies. Key benefits of using InstaGantt for Asana It is backed by Asana, so syncs seamlessly with this platform The interface is attractive, with simple export and reporting features Users can drag and drop tasks and create dependencies, assignees, and comments easily Other features and considerations InstaGantt is specifically designed as a Gantt chart software online provider. Users who want to access a wider range of business supports such as resource management, time tracking tools, and proofing functionality will need to sign up to a broader work management platform. Pricing plans Asana subscribers can access InstaGantt for free, but for independent users, paid plans are available starting from $5 per user per month (as of August 2022). There is also a seven-day trial period for customers who want to sample its capabilities first. 17. ProofHub ProofHub software features Proofhub’s Gantt chart software offers features including task dependencies, milestones, progress tracking, drag-and-drop functionality, and the ability to export or print Gantt charts. Key benefits of ProofHub software Users can highlight a critical path on Gantt charts to see key milestones A chat feature offers opportunities for fast and easy collaboration The ability to email in tasks rather than logging on directly is handy Other features and considerations While it sounds like it’s focused on proofing only, ProofHub is in fact a full-service collaboration software platform. That means it includes a range of additional features, such as collaboration, time tracking, and document storage tools. However, its entry-level pricing might be high for individual users or small teams, and users seeking advanced customization capabilities may not find all they need. Pricing plans ProofHub’s pricing is a little different to other competitors, as it charges a flat-rate fee of either $45 per month (40 projects) or $89 per month (unlimited projects) (as of August 2022). This means that there isn’t a pay-per-seat charge, but it is relatively high for smaller teams. 18. Microsoft Project Microsoft Project software features As the name indicates, Microsoft Project is the technology behemoth’s project management platform. Users regularly cite Gantt charts as a big plus for the platform, with features such as milestones, critical paths, and customizable views. Key benefits of Microsoft Project software It will be easily accessible to those trained as project managers It integrates easily with other MS products like Teams, and Outlook The built-in Gantt chart generator is intuitive Other features and considerations Project is part of the Microsoft 365 family, which means that, although it’s more complex to use, it does connect seamlessly to familiar apps and platforms like Microsoft Office. However, it doesn’t come free with a 365 subscription; it has to be purchased or added separately. It also doesn’t currently include the type of advanced cross-functional collaboration available in platforms such as Wrike. Pricing plans While there is no free Gantt chart software plan with Microsoft Project, the paid plans start at €8.40 per user per month and go up to €46.40 per user per month (as of August 2022). A free 30-day trial is also available. 19. Office Timeline Office Timeline software features For many people, Gantt charts are a key part of presentations — to colleagues, stakeholders, or clients. Office Timeline works well to this effect, helping to create visually rich Gantt charts with roadmaps, swimlanes, and templates that work seamlessly with PowerPoint presentations. Key benefits of Office Timeline The Gantt chart software includes 24 specially-designed templates Its ‘Wizard’ function helps to guide new users with easy-to-follow instructions It’s easy to import data from multiple sources for inclusion in your Gantt chart Other features and considerations Another branch of Microsoft’s tree of work management software, Office Timeline was built primarily to help enrich diagrams, schedules, and timelines for presentations. While it works well alongside project management software, it doesn’t include any advanced tools like time tracking or resource allocation. As an add-on tool, it could be seen as expensive for small teams or individual users. Pricing plans Purchasers of Office Timeline have to choose either a Powerpoint/Windows-based add-in (starting at $59 for a one-year Basic license), or a browser-based online tool ($99 for a one-year license) (as of August 2022). 20. Microsoft Excel Excel software features Part of the ubiquitous Office suite for many years now, Microsoft Excel doesn’t offer Gantt chart software per se. However, some people still use the platform to convert data into simple Gantt charts, with the ability to view projects by phases, progress, tasks, due dates, and assignees. Key benefits of using Excel for Gantt charts It will feel familiar and relatively easy for existing Excel users There are many free online Gantt chart templates available for Excel It’s compatible with many other file formats, allowing simpler export Other features and considerations While using Excel for Gantt chart can seem like an easy choice initially, any attempt to scale in terms of complexity will run into challenges, or the need for sister software like Microsoft Project. Real-time collaboration is also limited, particularly if users are operating different versions. For overall project or work management, a full-service platform might be a better option. Pricing plans Excel is part of Office 365, which starts at €7 per month. Alternatively, it can be bought on a standalone basis for €149 annually (as of August 2022). How to choose the best Gantt chart software for your business With so many options available, it can be tricky to decide what’s the best Gantt chart software for you or your team. Hopefully, the above list of this year’s most popular options will help to guide you during your research. For an extra helping hand, we’ve outlined three additional steps to make the decision process a little easier. Look internally first Start by reviewing your own needs. Are you looking for a very basic way to visualize your work, or will you need additional interface functionality, like drag-and-drop or task dependencies? Do you work on your own, or as part of a team? Do you have a budget to allocate to a paid plan, or will you need a freemium option instead? All of these questions will help to narrow down your search. Compare like for like When you’re conducting a Gantt chart software comparison, you’ll want to make sure you’re viewing similar products side by side. For example, a free plan will usually have less functionality than a paid version, and a Gantt chart tool will probably cost less than a work management platform. Make sure your narrowed-down options have similar offerings so you can get a clear picture of what’s best for you. Take a free trial The best Gantt chart software providers will offer a free trial, so you can see what’s available before you commit. When you sign up with Wrike, you can take a full two weeks to explore all that’s on offer, from dynamic Gantt charts to colorful Kanban boards, all the way to real-time collaboration and AI-driven automation. That way, you can be sure you’ve made the right decision when it comes time to confirm your choice of Gantt chart software for your business. How to get started with Wrike’s Gantt chart software As the world’s most powerful work management platform, Wrike offers the best Gantt chart software available. Wrike Gantt charts help you visualize your project, reschedule tasks (if necessary), and keep an eye on scheduled milestones. You can even go a step further and use dependencies to schedule tasks in relation to other tasks. Ready to see for yourself how game-changing Gantt charts can be? Click here to get started today.

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