Use Job Numbers to Manage Work

Whether you’re a creative agency using project numbers to manage client work, an IT team assigning tickets to incoming issues, or any other kind of organization  managing high work volumes, a job number system is essential.

With Wrike, you don’t need third-party job number software, work ticket software, or project number generators—this functionality is built right in! Wrike automatically assigns unique task identifiers that make searching and referencing incredibly easy.

What is a job number or project number?

We call these task identifiers job numbers and project numbers. They help you quickly find support tickets, projects, tasks, and other work. They are especially useful as team or organizational workloads increase and as client and customer bases expand.

Why People Use Wrike Job Numbers

1. To distinguish between tasks with the same name

If your team frequently works on tasks with similar names, you can refer to tasks by their job numbers to keep conversations organized. Unique job numbers help teams stay on the same page.

"Have you finished work on ‘Share campaign results, ID: 25133' yet?"

2. To quickly find source files for printed materials

If your company prints fliers or other physical materials, include the job number for the task that contains the source file in small font at the bottom of your material. This makes it easy to find source files in Wrike and quickly reprint anything you need.

"I need 5,000 extra copies of flier #54351."

3. As ticket numbers for Software Development or Support

Customer support and software development teams need to reference and track the work they do for internal teams and external clients. Job numbers function as unique ticket numbers for these teams.

"What's the status of support ticket #24531?"

4. To sync tasks with invoicing

When creating work invoices, use job numbers to reference Wrike tasks and the information contained inside.

"Refer to task #976342."

How to Create Job Numbers in Wrike

Setting up job numbers in Wrike is a breeze. Job numbers are available in Table View, Task View, Reports, and Search. They’re automatically assigned to tasks and can’t be edited. This means every task in your account is guaranteed to have its own unique job number, regardless of differing viewing permissions across  tasks and folders.

Turn on job numbers for your tasks via the Table View. First, select the Folder in your Folder tree that needs job numbers. Then view the folder in Table View. Under the gear icon in the top left corner, select the "ID" column to make job numbers visible for all tasks in that folder. Repeat the process for any other folder that needs job numbers.

Job Numbers In Wrike

Job numbers are always visible on tasks next to the task author’s name—once they’re turned on in Table View.

Job Numbers In Wrike

Put “ID:” before a task’s job number in the Wrike search bar to search for it (e.g. ID:50782873).

Job Numbers In Wrike

Check out our help page for more detailed instructions on how to use job numbers in Wrike.

Take a Number

With Wrike’s easy-to-use job number system, your team will be able to manage heavier workloads, cut down on miscommunication, and find assets more easily. Stop wasting time and effort tracking down missing items. Start using job numbers in Wrike today or begin a free trial to see how they can help you!

Need Project Templates?

Stop reinventing the wheel. Here are 7 free templates you should use for your next project. Download them all!
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