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How to Use The Kanban Productivity System

When it comes to Agile project management, productivity is an important factor that shouldn’t be overlooked. Development teams can perform tasks and communicate better when there are clear systems and processes in place to improve project workflow. 

With so many projects for teams to manage, relying on a to-do list can be impractical. This is why delivery and support teams need a productivity system that will help them easily organize and track various tasks and projects in a visual and efficient manner.

This is where the Kanban productivity system comes into place.

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What is the Kanban productivity system?

The Kanban productivity system involves the use of a Kanban board to track and organize project workflow/tasks. This system’s visualization process enables teams to gain a clear picture of the project progress and task status.

Kanban cards indicate relevant information about the task and what needs to be implemented. 

Here are the ways you can start to use a Kanban productivity system. Kanban boards are normally divided into columns that indicate task status and progression. The most common Kanban statuses are:

  • To-Do
  • In Progress 
  • Complete 

Tasks waiting to begin production are placed under the “To Do” column. Before beginning each task, consider how much work your team can handle and consider project priorities. 

Using the Kanban productivity system involves moving the Kanban cards to the next column as tasks are worked on and completed. This means that as you start working on a task, you move the Kanban card under the “In Progress” column, then after you have completed each task you move the Kanban card under the “Complete” column. 

The objective of this process is to be able to visualize tasks as they are being carried out and completed. 

Make good use of the Kanban productivity system by:

  • Avoiding complexity by limiting the work in progress
  • Managing the workflow, identifying potential bottlenecks, and improving processes for better task management