The right marketing project management tool means better communication, easy collaboration, and an organized team. But there are thousands of tools designed to help marketing departments with their hectic workloads, and each looks promising on paper. So how do you choose?  

Look for these 5 essential capabilities to quickly narrow the field and find the perfect tool for your team:

1. Easy Document Collaboration
No campaign is a one-person show. Between brainstorming, group writing and editing sessions, and several rounds of revisions, you need multiple team members to access and contribute to documents simultaneously.

2. Convenient File Management & Storage
Multiple copy revisions, design mockups, budget spreadsheets... marketers have a lot of documents to manage. Project management tools let you virtually paperclip related files together with the task they support, so you don’t need to search, resend emails, or verify that everything's up-to-date. 

3. Free Mobile Apps
Creativity doesn’t clock out at 6 PM. You need to be able to access your work whenever and wherever you want. Free mobile apps let you access your workspace from wherever you happen to be: at a client meeting, on the train, or over your leisurely Saturday morning coffee.

4. Visualizes Projects & Plans
Planning projects on calendars and whiteboards isn't ideal. A single change can lead to a domino effect of tasks that each need to be rescheduled, or may be completely forgotten until it's too late. Find a tool that lets you view multiple campaigns and projects at once, see how everything connects, and quickly make adjustments.

5. Real-Time Updates
Meetings, presentations, reports, follow-ups — you barely have time to eat lunch let alone chase down teammates for status updates or to discuss changes to a task. You need instant access and visibility into exactly where your campaigns stand right now, so you can make sure your team is always focused on high-priority tasks.


Marketing Collaboration Tools Buyers Guide

For more help finding the perfect marketing project management tool for your team, download our free ebook:
Collaboration Software for Marketing Teams: A Buyer’s Guide

Free Checklist

Download our checklist for evaluating project management software and find the perfect solution for your marketing team: Marketing Software Buyers Guide.xlsx
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