Email integration

Create, assign, and edit tasks directly from the email client of your choice.

Enter your business email

Settings (Before You Start)

Before sending emails to Wrike, it is important to check your email integration settings:

  • Click on your profile image in the Workspace's upper right-hand corner.
  • Select “View Profile” 1.
  • Click the “Email addresses” tab 2.
  • Choose an account in the “Create tasks in account” section 3.
  • Add additional email addressess to be able to create and update tasks from multiple emails.

From the email settings page you can also choose the default Folder where new tasks are created 4, as well as how tasks should be scheduled when you email them to Wrike 5. Unless you specify a Folder or due date, Wrike uses these settings as the default for tasks created via email.

Wrike's patented smart email integration helps you easily track every project update

Create a Task via Email 

    Send a task to Wrike. Include “wrike@wrike.com” in the “To” or “CC” field. If “wrike@wrike.com” is the only recipient, the task is assigned to you.

Assign a Task via Email

To assign a task to specific users simply include their email addresses in the “To” field.

To reassign a task, include the new assignee’s email address in the “To” field and add “FW:” to the beginning of the subject line.

Add Attachments

If you include file or image attachments in your email, they will appear in that task’s list of attached files in Wrike.

Scheduling a Task

If you do not add any dates in the email subject line, then, the task is processed according to your profile settings and set either as backlogged or planned for today. You can also schedule a task for specific dates by adding the start date and due date surrounded with brackets to the email’s subject line: [MM/DD-MM/DD].

Task Status

If you do not specify statuses for tasks sent via email, then they are created as active by default. To change or specify a task status, just add the desired status [in brackets] into into your email's subject line. When you add the task status “completed” via email, then the task is automatically marked as completed in Wrike.

Task Importance

Wrike gives tasks created via email the same importance as the priority of the email, so you can change the priority of your email to update the task’s importance.

Email a Comment to an Existing Task

  • In case there is an email you would like to forward to a task and add its contents as a comment, send it to wrike@wrike.com and put Re: [Folder Name] Task title in the subject line 1.
  • The other way to add a comment to an existing task is by sending an email to the task’s unique email address 2.

Visit our Wrike Help Center to learn more about email integration.

Advanced Features

Email a Task to a Subfolder

You can email a task to a Subfolder just like you would email it to a Folder. If you have several Subfolders with the same name, provide the Folder path to put the task in the right place. To create a Folder path just list all parent Folders, separating each with slashes, and put brackets around the list.

Create Feature Image

Email a Task to Several Folders

To do this, list all the Folder names you would like to include the task in, seperate the Folder names with commas, and make sure to include square brackets around the Folder list. Unless you specify a status, the task’s workflow is taken from the first Folder in the list.

Create Feature Image

Advanced Features

Email a Task to a Subfolder

You can email a task to a Subfolder just like you would email it to a Folder. If you have several Subfolders with the same name, provide the Folder path to put the task in the right place. To create a Folder path just list all parent Folders, separating each with slashes, and put brackets around the list.

Email a Task to Several Folders

To do this, list all the Folder names you would like to include the task in, seperate the Folder names with commas, and make sure to include square brackets around the Folder list. Unless you specify a status, the task’s workflow is taken from the first Folder in the list.

Create Feature Image Create Feature Image

Create Feature Image Create Feature Image

Advanced Features

Email a Task to a Subfolder

You can email a task to a Subfolder just like you would email it to a Folder. If you have several Subfolders with the same name, provide the Folder path to put the task in the right place. To create a Folder path just list all parent Folders, separating each with slashes, and put brackets around the list.

Email a Task to Several Folders

To do this, list all the Folder names you would like to include the task in, seperate the Folder names with commas, and make sure to include square brackets around the Folder list. Unless you specify a status, the task’s workflow is taken from the first Folder in the list.

Create Feature Image Create Feature Image
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