The New Smart Search:Get Results Perfectly Sorted

Some of us are lucky to have a perfect memory and can easily name every task that they commented on last month. However, the more tasks you handle, the harder it is to keep every little detail in your head. Well, fear no more. Wrikeman to the rescue.
Some of us are lucky to have a perfect memory and can easily name every task that they commented on last month. However, the more tasks you handle, the harder it is to keep every little detail in your head. Well, fear no more. Wrikeman to the rescue.

Introducing a smarter search

One of the biggest challenges in building a good search tool is to find the best way to sort results by their relevance. For example, the word in the task title is normally more important than the word in the comments. In the same way, a task you’ve been working on recently is more likely in your “I’m feeling lucky” result than a task completed a year ago.

That’s why we’ve built in a powerful full-text search engine and spent a lot of time building a very smart engine to rank the results and (hopefully) show the most relevant ones on top.

How does the new engine rank your results?

The unique characteristic of the new Wrike search is the ability to sort tasks by their relevance. Here are the main criteria:

Relative importance of the keyword location (in descending order of importance): task name, description, comments, files, and people’s names.

The majority of the search phrase found in a single field. For example, a task with all required words in the title appears higher in the list than a task that has one keyword in the description and the rest in comments.

The time of the latest activity. Recently updated tasks are more likely to be at the top of the list.

We also apply some advanced machine learning to further improve search results.

The same way as before, you can use advanced keywords to search specifically in the task comments or files.

News 3 min read

The New Express Way for Creating Series of Tasks in Mere Seconds

As your work continuously gathers pace, Wrike project management software is keeping up, too. Now we introduce a new, super-fast tool for creating multiple tasks. This is a great feature that makes laborious things much easier. It comes in really handy when you need to quickly pinpoint new to-dos during a meeting or outline a new project with the major tasks that go into it. How it works By default, the newly created tasks are backlogged with a one-day duration. This allows you to treat them as notes until you decide to schedule or assign to someone on your team. Often, you might need to assign all new tasks to the same person or schedule them on the same date in a batch. In this case, you might find the multiple-editing feature very helpful. For your convenience, when you create new tasks in the list sorted by date, the new tasks are put in the “Later” group (yes, there are groups in the task list now!). New shortcuts 'Shift + Enter' to insert new tasks in the middle of the list If the task list you created is rather long, you don’t have to scroll down to create new tasks – just click on any task, hold Shift and press Enter to insert new tasks in the middle of the list. It’s especially convenient when your task list is sorted by priority. The tasks stay right where you inserted them, keeping the order of your priorities. With other sortings, the tasks will be reordered accordingly in real time. Say, if you created new tasks in the group of tasks planned for today and then schedule them a week ahead, they’ll be instantly moved to the group called “this week” for your convenience. 'Enter' to edit task titles inline If you need to change the task name while navigating the task list with arrow keys, just press Enter and start editing the task name. Then press Enter again to save the changes. After the title is edited, you are automatically taken to creation of a new task. You can start typing to create a new task, or click Enter again to get back to the previous task. If you changed your mind while editing the task name and want to keep the existing title, press Esc. This might sound a bit complicated, but it just involves pressing Enter and typing, so just try it and you’ll quickly get it! Enjoy the fast pace and increased efficiency of your work!

News 5 min read

Wrike and GitHub: Collaborative Coding Gets Much Easier with Wrike’s API

Update 12/16/2014: We are happy to announce the release of our API v.3 with better functionality and feature support for developers. Unfortunately, this update means the integration with GitHub is no longer supported. You can still use Zapier to connect Wrike with GitHub. If you have any questions, please contact our Support team. Many software teams use services such as Github for collaborative coding. These services are a great help when it comes to sharing code repositories, collaborating on them together, and syncing developers’ efforts. However, project managers of teams using Github often don’t have special tools for keeping projects on track and reporting the progress. LiveNinja solved this problem with a single ninja throwing star: they combined Github’s social coding environment with Wrike’s strong project management features. With the help of Wrike’s API, they now automatically transfer every task they create in Github to Wrike, allowing them to organize their work in a more productive way. Let’s take a look at their smart solution! Two Tools, One Up-to-Date Picture LiveNinja builds and maintains a platform that allows users to find experts in any field - everything from cooking to law to graphic design. Despite daily stand-up meetings, maintaining transparency with a growing team soon became a real pain. Team members couldn’t quickly review up-to-date plans and couldn’t always keep track of current priorities in ever-growing Github task lists. Besides, there was no smooth way to sort overdue tasks or tasks completed during a certain time period. “At some point we realized that instead of a clear project picture, we just had a daunting list of never-ending issues,” says Emilio Cueto, Chief Technology Officer at LiveNinja. To get their work more organized, the team started using Wrike as it had all the features they needed. And in order to avoid the redundancy of logging tasks in both tools, they used the Wrike API to unite both tools. Now whenever someone creates a new task, adds a comment or completes the task at Github, the changes are automatically reflected in Wrike. How LiveNinja Benefits from the Integration Here’s how LiveNinja’s project management changed for the better after integrating Wrike and Github: 1. Easy prioritization of bugs and urgent issues Prior to integration, every new bug that was added to the already sizable list of bugs (each one needing to be fixed right away!) got labeled “Urgent,” “Priority,” or “Critical.” The list of all these urgent bugs had grown too big to handle in a standard list format within Github. After integration, LiveNinja now tags all issues according to their importance in Wrike (e.g. with standard labels P0, P1, and P2), and then prioritizes each list. This way, they have a clear understanding of which bug to tackle next. 2. Instant access to an up-to-date roadmap Wrike’s interactive timeline is irreplaceable for planning new features and important milestones. While the team’s manager creates dependencies between related tasks and quickly adjusts current plans, Wrike ensures the team is automatically notified about all changes. 3. Comprehensive insight into the team’s progress Custom reports are a great time saver for Emilio Cueto. They enable him to sort any data he needs for evaluating the team’s progress in mere seconds using filters such as: completion date, particular team member, or tag (e.g. browser version, particular feature, etc.). Suddenly, LiveNinja could look at their task list and Gantt charts and quickly find answers to questions such as: “Will this next release be on-time?” or “When is it feasible to start planning that new feature we have been talking about?” In a nutshell, the integration allowed developers and project managers to enjoy the best of both worlds: the code collaboration platform of Github and the project management tools of Wrike. Get the Code If the integration code sounds interesting to you, you can get the files here. LiveNinja is open to any improvements to the code suggested by other Wrike users. And if you decide to use it, don’t forget to send a thank-you tweet or a Facebook message mentioning #LiveNinjaDotCom. Thanks, LiveNinja, for sharing your code with the Wrike community and helping to make life better for other Github and Wrike users!

News 3 min read

You've Been Asking for It: One Click - Multiple Edits

My colleague, Henry, got stuck in the Bahamas, so I need to quickly reassign all his tasks scheduled for this week to Adam. Do you think I will do it one-by-one? No way! I search all the tasks assigned to Henry in Wrike project management software and click on the "select all" checkbox. If I needed to select just some of them, I would just click on the corresponding checkboxes while holding the CTRL key (CMD on Mac). Then I hit the "Reassign" button in the right-pane menu and choose Adam from the assignees list. It takes me just a couple of seconds! With the same ease, you can move your tasks between folders, reschedule them, transfer them to the backlog or mark them complete by clicking on the corresponding buttons. Just imagine how much time this new task management software feature will save you. I hope you'll enjoy it as much as I do!

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The New Smart Search:<br>Get Results Perfectly Sorted

Wrike Team