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Wrike Features

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Accurately Manage Your Backlog by Email and Table View
Productivity 3 min read

Accurately Manage Your Backlog by Email and Table View

We finished 2010 with unveiling a couple of very helpful new project management features: the add-in for Outlook 2010 and the ability to export filtered task lists to Excel. In this post, we’ll introduce the first updates of 2011 that many of you were suggesting to Wrike’s support team. Whenever you get a valuable project idea that doesn’t have to be realized in a fixed timeframe, you can instantly add it to your project backlog in Wrike without even leaving your inbox. To create a backlogged task via email, add the tag [backlog] in the subject of the message that you send to [email protected]. It's important to have a reliable internet connection in case you need to access Wrike remotely, so be sure to have your instructions on how to check work email from home ready. If you want to create backlogged tasks often, Wrike project management software offers you another handy solution. You can simply adjust your account settings so that any email you send to Wrike without specifying a date turns into a backlogged task. To do so, click on the “Account” link in your project management workspace and go to the Personal profile tab. On that page, you can choose how you want Wrike to process emails with no date tags – either create one-day tasks for today, or add these tasks to the backlog. If you choose to create backlogged tasks by default, you can still add one-day tasks for today by adding the date to the email subject in the following format: MM/DD-MM/DD (or DD/MM-DD/MM if you have this date format set as the default in your account). Another significant addition to Wrike’s scheduling functionality is that backlogged tasks are now reflected in the table view, as well as the list view. The new column in the table view – duration – lets you get a more accurate picture of your plans. By the way, you can easily move the columns by dragging and dropping them to adjust the table view to your preferences. We hope these features will help you build agile plans and manage your tasks productively in 2011!  

Stop Projects from Derailing With Wrike's New Report Templates
News 3 min read

Stop Projects from Derailing With Wrike's New Report Templates

Wrike’s new Report Templates help project managers and team members instantly pinpoint problems so you can resolve them on the spot.

Quote Comments and Task Descriptions with a Click!
News 3 min read

Quote Comments and Task Descriptions with a Click!

When we talk to people in person, it’s easy to clarify the details and explain your point instantly. Remote collaboration is a manageable challenge with real-time comments and updates in Wrike, but what if your team is separated by time zones? For example, while a worker from Europe is sleeping, his American colleagues might come up with long work discussions. How can you stay in context with your comments in such situations? If this is the case, you might often need to quote a particular fragment of a comment or the task description to make sure everyone understands what your response refers to. With today’s update, you can do this in just a click!When we talk to people in person, it’s easy to clarify the details and explain your point instantly. Remote collaboration is a manageable challenge with real-time comments and updates in Wrike, but what if your team is separated by time zones? For example, while a worker from Europe is sleeping, his American colleagues might come up with long work discussions. How can you stay in context with your comments in such situations? If this is the case, you might often need to quote a particular fragment of a comment or the task description to make sure everyone understands what your response refers to. With today’s update, you can do this in just a click! You simply select the necessary part of your teammate’s comment and click on the quote icon appearing to the left. The fragment is automatically pasted into a new comment along with the time stamp and the author’s name. If you already started typing a comment, the quote will be added to the end of it.  The same easy way of quoting works for task descriptions, so you can quickly ask questions about a particular task detail. We hope this cool update will make your work in Wrike even more comfortable and easy!

Wrike and GitHub: Collaborative Coding Gets Much Easier with Wrike’s API
News 5 min read

Wrike and GitHub: Collaborative Coding Gets Much Easier with Wrike’s API

Update 12/16/2014: We are happy to announce the release of our API v.3 with better functionality and feature support for developers. Unfortunately, this update means the integration with GitHub is no longer supported. You can still use Zapier to connect Wrike with GitHub. If you have any questions, please contact our Support team. Many software teams use services such as Github for collaborative coding. These services are a great help when it comes to sharing code repositories, collaborating on them together, and syncing developers’ efforts. However, project managers of teams using Github often don’t have special tools for keeping projects on track and reporting the progress. LiveNinja solved this problem with a single ninja throwing star: they combined Github’s social coding environment with Wrike’s strong project management features. With the help of Wrike’s API, they now automatically transfer every task they create in Github to Wrike, allowing them to organize their work in a more productive way. Let’s take a look at their smart solution! Two Tools, One Up-to-Date Picture LiveNinja builds and maintains a platform that allows users to find experts in any field - everything from cooking to law to graphic design. Despite daily stand-up meetings, maintaining transparency with a growing team soon became a real pain. Team members couldn’t quickly review up-to-date plans and couldn’t always keep track of current priorities in ever-growing Github task lists. Besides, there was no smooth way to sort overdue tasks or tasks completed during a certain time period. “At some point we realized that instead of a clear project picture, we just had a daunting list of never-ending issues,” says Emilio Cueto, Chief Technology Officer at LiveNinja. To get their work more organized, the team started using Wrike as it had all the features they needed. And in order to avoid the redundancy of logging tasks in both tools, they used the Wrike API to unite both tools. Now whenever someone creates a new task, adds a comment or completes the task at Github, the changes are automatically reflected in Wrike. How LiveNinja Benefits from the Integration Here’s how LiveNinja’s project management changed for the better after integrating Wrike and Github: 1. Easy prioritization of bugs and urgent issues Prior to integration, every new bug that was added to the already sizable list of bugs (each one needing to be fixed right away!) got labeled “Urgent,” “Priority,” or “Critical.” The list of all these urgent bugs had grown too big to handle in a standard list format within Github. After integration, LiveNinja now tags all issues according to their importance in Wrike (e.g. with standard labels P0, P1, and P2), and then prioritizes each list. This way, they have a clear understanding of which bug to tackle next. 2. Instant access to an up-to-date roadmap Wrike’s interactive timeline is irreplaceable for planning new features and important milestones. While the team’s manager creates dependencies between related tasks and quickly adjusts current plans, Wrike ensures the team is automatically notified about all  changes. 3. Comprehensive insight into the team’s progress Custom reports are a great time saver for Emilio Cueto. They enable him to sort any data he needs for evaluating the team’s progress in mere seconds using filters such as: completion date, particular team member, or tag (e.g. browser version, particular feature, etc.). Suddenly, LiveNinja could look at their task list and Gantt charts and quickly find answers to questions such as: “Will this next release be on-time?” or “When is it feasible to start planning that new feature we have been talking about?”   In a nutshell, the integration allowed developers and project managers to enjoy the best of both worlds: the code collaboration platform of Github and the project management tools of Wrike. Get the Code If the integration code sounds interesting to you, you can get the files here. LiveNinja is open to any improvements to the code suggested by other Wrike users. And if you decide to use it, don’t forget to send a thank-you tweet or a Facebook message mentioning #LiveNinjaDotCom. Thanks, LiveNinja, for sharing your code with the Wrike community and helping to make life better for other Github and Wrike users!

Most Wanted Project Management Software Features: GetApp Report
News 3 min read

Most Wanted Project Management Software Features: GetApp Report

To prove their hypothesis, GetApp surveyed over 200 US-based project managers who rely on project management software to do their job. Almost 45% of those surveyed work in the IT sector, with more than three quarters working in a small business. The result is in their Project Management Software Features Report.

New Reports: Real-Time Insights with One Click
News 5 min read

New Reports: Real-Time Insights with One Click

According to our 2015 Work Management Survey of over 1,400 office workers, the greatest cause of work-related stress is “missing information”; 52% of participants rank this as causing “high” or “very high” stress for them. What's more, almost half (46%) said most or all of their meetings were focused on just status updates. This lack of visibility not only causes stress for workers, but also leads to project failure and delays. On average, it costs companies over $100 million for every $1 billion spent on projects per year. But we believe it can be better! That's why we're so excited to bring you our newest feature: Wrike Reports. Instead of spending hours gathering data and crunching numbers, you can now just click a button to quickly visualize all work statuses and progress in easy-to-digest formats, giving you the visibility and insight you need to run your business. How Beta Clients Are Already Using Reports We've spent most of this year exploring, interviewing, and beta testing with clients just like you to find out what they're struggling with as they manage work. Interestingly, we found most people encounter the same challenges regardless of industry. People spend hours gathering info for status updates while managers still struggle to get the big picture view of where everything stands, what is going well, and what is at risk. "I need a simple report of how busy my team is, so I know where to schedule the next project" was a resounding call. So we set off to build Reports, an easy to use reporting engine that gives you the ability to create custom reports to get to the insights you need. Reports simplify the ability to instantly gather accurate, up-to-the-minute project status information, and then share that info with the people who need to take action. You are able to easily get to the big picture, and also drill down into the details when needed. Gone are the days of relying on infrequent, manually collected updates in order to know where work stands! Some of the most commonly used reports during the beta program were: Weekly Exec Update: Understand the number and status of projects by owner Team Performance: Compare the performance of individuals by key metrics Activity Reports: Understand how the team is using Wrike Accomplishments: Report on the work completed last week, month, or quarter Giving You Back An Entire Workday When reporting from a work management tool instead of manually collected updates, you can slice-and-dice the data to find insights that were previously inaccessible or took hours to reach. Since all your work is already in Wrike, you can start every day with a birds-eye view of what each person on your team is doing, where every project stands, and thus, where you need to jump in to assist. That brings real confidence in your team's performance. We found that by using real-time Reports, a typical marketing team of 10 can save at least 10-15 hours per week on status updates and account management work, effectively giving you back an entire workday. See a problem? Drill down to quickly find the cause. Need to see the status of all your projects at a glance? We've got you covered. Want to report on what the team accomplished last month? It's 3 simple steps to get real time status of your data in beautiful charts and graphs. Stay tuned for new charts and graphs coming soon! Wrike’s real-time reporting is now available to all Wrike Enterprise customers. Whether you're an expert or you've never touched Wrike at all, you can try out Reports for your team now by starting a free trial of Wrike Enterprise. We hope you enjoy working with Reports, and that they provide you even more visibility into work, save time, and help you make smarter and more informed decisions. We are always eager to hear your feedback — please leave your thoughts in the comments!

2014 Wrike Year in Review
News 3 min read

2014 Wrike Year in Review

It's often said that to successfully head into the future, you need to know, claim, and celebrate your past. And with the new year upon us, now is the perfect time to look back on the year that was and see the entire awesome journey that we've all taken together.

Language Settings in Wrike: Switch from English to Spanish and Vice Versa Easily!
News 3 min read

Language Settings in Wrike: Switch from English to Spanish and Vice Versa Easily!

Many of you know that Wrike project management software recently became available in Spanish. Now, we have added the ability to change the language of your Wrike workspace easily. First, the language option is now available on every page of Wrike’s website (see the top right corner of the webpage). Additionally, you can customize the language of your Wrike workspace and the language of email notifications you receive from Wrike by using the “My profile” tab in the "Account" section. Once you switch the language under your personal profile, do not forget to save the changes so that they come into effect! Each user can individually set the desired language because the settings are personal and do not affect the entire account.

Wrike’s Interface in Spanish Is Released. Other Languages Are Coming Soon!
News 3 min read

Wrike’s Interface in Spanish Is Released. Other Languages Are Coming Soon!

If you were waiting for the release of Wrike’s interface in Spanish, you will be pleased with the latest updates. Today, it becomes more convenient for you, as well as your Spanish-speaking team members, clients, and partners, to collaborate on projects with the help of Wrike.  To make your experience as pleasant as possible, we did our best to carefully translate Wrike’s workspace, notifications, alerts, and help pages. We believe that the possibility of working in the Spanish interface will make your work with Wrike even more enjoyable. Also, it will let you invite more Spanish-speaking peers to collaborate with you on Wrike. “It is very exciting to launch the first localized version of Wrike,” said Nic Bryson, VP of Customer Relations. “With plans for more languages in the future, such as German, French, Portuguese, and Italian, we started with Spanish, the one most called-for by our users. We value our Spanish-speaking customers who have been using Wrike in English to date. We believe that they, as well as new Spanish-speaking users, will be pleased with the convenience of using Wrike in their native language.” How can I see Wrike in Spanish? Have Spanish as a high-priority language in your web browser. If you are as happy with the release as we are, a tweet or a short blog post about it would be a great “thank you” for our efforts to deliver the Spanish version to you:) Thank you for your continuous support and for using Wrike’s English version! Want to see Wrike in your language? Let us know in the comments of this post. Your vote counts!

Wrike is Ready to Learn New Languages
News 3 min read

Wrike is Ready to Learn New Languages

We know that many customers of Wrike from different corners of the world wanted to see their workspace in their native language. Today, we have some great news for you! First of all, you may have already noticed several new language options in your personal profile. Thanks to our users’ contributions, Wrike is now also available in Portuguese, Russian, and Japanese. New arrivals on the language list First of all, you may have already noticed several new language options in your personal profile. Thanks to our users’ contributions, Wrike project management software is now also available in Portuguese, Russian, and Japanese (besides the interfaces in English and Spanish that we’ve had for a long time)! If you want to see one of them in your workspace, choose it in one click right now. We appreciate the efforts our users made to help translate Wrike’s interface to these languages and hope that it will make Wrike a more convenient tool, not only for their teams but for thousands of other users, as well. Many thanks to Marcos Stenner, Jana Kroftová, Mikhail Prokhorov, and Eugene Smirnov for their invaluable help! Your contributions are welcome as well! But this is not all that we wanted to share with you. We also have launched an easy-to-use online translating tool that can help you make Wrike project management software an even better place for your team. Whether you want to translate one string or the whole interface, you are very welcome to do so! Translating Wrike is simple and quick. If you want to make just a couple of suggestions or correct a mistake, you can do it right away without registration. However, the registered users will see their translation in the interface faster than anonymous users. We’ve prepared a quick guide through the tool interface and some translation tips on our special page for you. Enjoying the fruits of your work won’t take long! We deploy the approved translations once per week or so. As soon as more than half of a new language is translated, it becomes available in the workspace. To speed up the deployment, you also may drop us a note once you’ve finished the translation. We hope that using Wrike in your native language will make your team’s collaboration smoother and easier! A number of other popular languages, such as French, German, Norwegian, and Croatian, are now in the process of translation, too, and thanks to your help, they may appear in the interface very soon. Come up with a string translation for one of them, or start translating into a new language if you’d like to!

2012 is Around the Corner: Time for the New Year’s Eve Report
News 3 min read

2012 is Around the Corner: Time for the New Year’s Eve Report

Wait a moment, is it December already? It has been such a fantastic year, the time flew by so quickly. First of all, we would like to thank all of you for choosing Wrike project management software and relying on it in managing your day-to-day project work. It is a pleasure to serve both “Wrike experts” with a rich experience of using our app and our new friends that have just recently joined Wrike’s customer community. We really appreciate your contribution through your feedback, awesome suggestions, and experience shared with other users in your case studies.   Wrike has become even smarter…   We’ve added 20+ new project management features to help you become way more productive. In 2011 we added the abilities to attach files with drag-and-drop, edit documents without downloading, view your tasks from your favorite mobile or tablet device and much more.  Many of these updates were inspired by your suggestions, so if you haven’t voiced your favorite feature yet, it’s the right time to do it!   …even faster…   As the pace of information flow increases, project management needs to be much more flexible and agile. Thanks to a slick facelift, Wrike got a friendlier look and feel, as well as an unparalleled speed boost that allows you to load and manage tons of data in just seconds whether you are running dozens, hundreds or even thousands of tasks and projects. “Thanks to Wrike, our team now completes 30% more tasks with open deadlines per month,” says William Fetter, director of marketing and communications at Hexagon Metrology. …and you’ve wowed it!   “I love the fact that Wrike hit everything in my dream list! With Wrike's help, we get vastly better results, we get more things done and done faster,” says Timothy Seward, CEO of ROI Revolution.  Thank you Tim for such nice words! We hope many of you would “+1” Timothy’s opinion ;). Your positive feedback resulted in new fantastic customer stories and podcasts discussing best practices to using Wrike and new project management methods inspired by our app. Our achievements were also appreciated by the business community: Wrike received a Stevies award and got extensive media coverage in GigaOm, ReadWriteWeb, eWeek, AllBusinessBlog, InformationWeek, PM4Girls and more! So what’s the bottom line? Terri Griffith from GigaOm has perfectly summarized the results:

Outlook 2010 64Bit Sync: Connect Your Tasks into One Big Picture
News 3 min read

Outlook 2010 64Bit Sync: Connect Your Tasks into One Big Picture

December 22, 2011 update:We have released a new Outlook Add-in! Information in this post may not be correct. Please read our post about the new, improved Wrike Outlook Add-in to get the most up-to-date details.Contact Support if you have any questions. Wrike’s frictionless integration with other ubiquitous tools you use in your work is one of the core things that make it so friendly and easy to use. According to the feedback that we receive from you, Outlook sync is a popular feature that many of you enjoy using. This week, we’ve enhanced it with a very important project management update – we’ve released a new version of the add-in for those of you who use the 64bit version of Outlook 2010. To download this add-in, simply click on the “Sync” link in your Wrike workspace and download the Outlook add-in from that page. After you’ve gone through the download and installation process, you’ll need to fill in your login information and adjust the sync settings between Outlook and Wrike: frequency, direction, etc. If you have any doubts, these help pages will guide you through the process step by step.    Getting your tasks automatically synced between Outlook and Wrike will connect your work into one big picture. Thus, you’ll have a clear overview of your most important tasks in both apps at any time, which will make you more efficient in getting things done. Do you have any questions or suggestions about Wrike’s Outlook sync? Don’t hesitate to drop us a note in the comments or contact Support.

Wrike's 2010: an Overview of the Achievements
News 3 min read

Wrike's 2010: an Overview of the Achievements

The biggest milestone we reached in 2010 is the launch of Wrike’s new, social version. The months of hard work and lots of effort that we put into this release have resulted in making Wrike project management software as friendly and easy to use as a social network. A brilliant new interface, activity streams and built-in microblogging, interactive dashboard, handy backlog and many other powerful features have been introduced in the new version to give an extra productivity boost to you and your team. On the heels of the social version release we enhanced Wrike with table view for fast task editing, a new image viewer for convenient work with visual graphics and more helpful updates. In 2010, we’ve greatly extended Wrike Apps & Integrations. Collaborative document management has become quick and easy, thanks to Wrike’s integration with Google Docs. Also, Wrike has become the first project management solution to integrate with Google Wave. Finally, a few weeks ago, we unveiled Wrike’s development platform, which gives your development team an opportunity to integrate Wrike with other software you use. We’ve been happy to hear the positive feedback on the updates from our customers. Enthusiastic reviews, such as “Wrike has been the most productive tool we’ve added to our arsenal,” “Wrike has become an irreplaceable tool we rely on,” and many others are worth the sleepless nights we dedicated to making Wrike as helpful and efficient as it is today. You can learn more about other users’ experiences with Wrike in the success stories. This year, we published quite a few new interviews! Our accomplishments also have received positive reviews from influential media. Wrike has been covered in TechCrunch, Computerworld, eWeek, Venturebeat, GigaOM and many other blogs. Also, Wrike was honored as the tool of the month by the Clever Tester network, one of the largest independent software testing resources on the Web, which testified that Wrike is a great match for the needs of software development and quality assurance teams. We’d like to thank you all for your business and your loyalty to Wrike. We highly appreciate your opinion and try to address your needs with every release. If you ever have comments, ideas or feature suggestions, don’t hesitate to contact our Support team. In 2011, we’ll keep working on making Wrike the best project management and collaboration software that exceeds your expectations! Wrike’s team wishes you and your family Happy Holidays! See you in 2011!  

Wrike & Outlook 2010: Get All Tasks Completed!
News 3 min read

Wrike & Outlook 2010: Get All Tasks Completed!

December 22, 2011 update:We have released a new Outlook Add-in! Information in this post may not be correct. Please read our post about the new, improved Wrike Outlook Add-in to get the most up-to-date details.Contact our Support team if you have any questions. .  

Wrike Plans for 2010: What Will the New Year Bring?
News 5 min read

Wrike Plans for 2010: What Will the New Year Bring?

First of all, we're happy to let you know that this year brought us numerous new users! Some of them agreed to share their Wrike experience with us. As a result, we published quite a few new customer success stories, including interviews with: Laura Roeder, a popular online marketing strategist and social media expert Cornelius Fichtner, PMP, show host at The Project Management PrepCast Luther Cale, chief of marketing, HealthStream Ciaran Rogers, marketing manager, UKSA Nick Doherty, managing editor of television, SBS Online and some others.   We hope that we'll be able to publish a case study with you next year. Ready to share your story already? Contact us at [email protected], and we'll be happy to put it out. By the way, here's a very inspiring SlideShare case study presentation by one of our customers, SayitRight Marketing Solutions. We hope that this slide deck will push you to share your online collaboration and project management best practices with the world.   In 2009, we continued to lead the web-based project management space with our Intelligent Email EngineTM (smart email integration), which remains the most advanced among project management software solutions. Despite this fact, we never stop innovating in this and other areas. This year has been remarkable in terms of development achievements and new feature releases. Let us innumerate the most important of them:   new user management engine: allowed you to create your own cost-effective mix of user licenses in your account; email-integrated task discussions: let you add comments to task by simply emailing them to Wrike, and  made Wrike's email integration even more robust and universal; Outlook add-in: made it easy for you to synchronize your emails marked for follow-up and tasks in your Outlook and Wrike accounts; WinMobile app: made Wrike's tasks accessible from your smart phone; intraday tasks: allowed you to build a more precise schedule by creating tasks that start and are estimated to be completed on the same day; recurring tasks: simplified scheduling of tasks that occur every day, week, month or year for you.   Wrike also was enhanced with 535 "small things," like handy shortcuts, version tracking for files, improvements in task management and daily to-do emails, as well as many other useful features that make you more productive in your day-to-day jobs.   The last, but definitely not least, we delivered Wrike Simple Projects, a productivity application for the My Yahoo! platform.   So the past year brought us a lot of exciting events that couldn't have happened without you. You, our valued customers, continuously inspired us to improve the service and make it an even better solution for your business productivity.   Now, what should you expect from Wrike in the year 2010? Even more amazing news, of course!   We're thrilled to share some of our development plans with you.  The beginning of the next year will be packed with new feature releases. We're currently working on delivering an iPhone app and Google Docs integration. Want even more? You'll get it! Our development roadmap also includes a new user interface, resource management, budgeting, microblogging, BlackBerry and G1 plug-ins and lots of other productivity and management features that will make your team even more efficient.   In addition, we plan to localize Wrike to more than 10 languages! This year, we released the Spanish version of our project management software. German and French versions are next on our list.   We'd like to underline here that our development plans change over time, as they greatly depend on your feedback and suggestions. Your opinion and requests are always welcome in the comments to this blog.   We wish you and your family a happy, safe and restful holiday season! Your success is our success, and we hope to continue to build our partnership throughout 2010 and the future.