Sharing is Cool: Grant Data Access to Your Team in One Click

Shared joy is a double joy; shared sorrow is half sorrow.” Rephrasing this Swedish proverb, we'd say "A shared project is half-done." Now we’ve made sharing data in Wrike even easier. Just right-click a folder, choose “Share folder” and then select the required people from the list.
Now we’ve made sharing data in Wrike even easier. Just right-click a folder, choose “Share folder” and then select the required people from the list. It’s as simple as that. Unsharing works just the same way.

This simple yet powerful feature got attention even before its official announcement. Florian Dorfbauer, CEO of Usersnap, seems to be one of the first users who noticed it:

“I love the new "share" dialog! Whenever we're planning a new project, the project leaders create a folder where we will put ideas as tasks in it. After that, we add the dependencies and add the estimated effort to get a feeling of when the new project can be done. If we know the release date of the project, we work backwards. Only after that, we assign people on the individual tasks and share the folder with our employees. That is: unless the project is not defined yet, it's only visible to the core team and only after the project definition phase, we share the folder with the respective assignees. I find it very useful that the "Share folder" feature is available in the context menu on the folder-tree as this is where I'd expect such a feature, naturally“.

Thank you Florian for your story and such a positive feedback!

As data sharing is amongst the most visited topics on our help section, let us remind you of some great tips from our golden collection of tips and tricks:

1) Share the whole workspace with your team

If you need to provide your team with access to all folders in your workspace, create a parent folder (e.g., «My Company»), move all other folders there and then share it with your teammates.

2) Make your newcomers feel welcomed in Wrike
All data is invisible to your Wrike newcomers by default, that’s why it’s important to create a rule to share all relevant tasks and folders with newcomers.

3) Think of subfolders
If you share a folder with a certain team member, they also get access to all tasks in all its subfolders.

4) Share as little as a single task
If you’d like to grant people access to a certain task rather than to a whole folder, go to the task detail panel, click on "Shared with N people" and select users. This is especially helpful for working with freelancers, contractors, or clients.

News 3 min read

Version Tracking for Files

We have improved the file-sharing system in Wrike, so you can now track versions of files attached to tasks and project folders. As you know, Wrike project management software lets you attach any kind of files to tasks and folders, so that everyone on the team knows the latest version of specifications, agreements, brochures, logos, etc. When you work on a document together with your peers, each participant can contribute by uploading a new version. To make version-tracking for files more convenient for you, we moved files to a special tab in the task and folder details. “Files” tab Now, when you click on the “Edit task” or “Edit folder” link, you see the new “Files” tab. The number in the tab name shows you how many files are attached to the task/folder. Different versions of the same file are not counted separately. In the “Files” tab you can attach new files (1), upload new versions of files (2) and download files by clicking on the file name (3). The newest version of a file is typed in larger font and placed at the top of the list of files (4). Previous versions are listed below with the information about who and when uploaded the file. Uploading a new file version To upload a new version of a file, click on the “Upload a new version” link near the appropriate file (5) and select a file to upload as a new version. You can also add a file description when necessary. Then hit the “Upload file” button. When you upload a new version, Wrike automatically renames the file to follow the original file’s name to avoid any confusion.

News 3 min read

Renewed Activity Stream: Navigate Easier, Spot Updates Instantly

Have you ever seen scenery so beautiful that you wanted to capture it with your camera both in its entirety and in every precious detail? Your camera lets you zoom in and out to grasp the most stunning views. In Wrike, the new AS view works in a similar way. It allows you to glance at the fascinating picture of your projects’ updates and, if needed, instantly dive into the particular task’s details! Fast, more convenient and dynamic, the renewed Activity Stream makes your overall work experience simple and truly live!Have you ever seen scenery so beautiful that you wanted to capture it with your camera both in its entirety and in every precious detail? Your camera lets you zoom in and out to grasp the most stunning views. In Wrike, the new AS view works in a similar way. It allows you to glance at the fascinating picture of your projects’ updates and, if needed, instantly dive into the particular task’s details! Fast, more convenient and dynamic, the renewed Activity Stream makes your overall project management and collaboration experience simple and truly live! Review the projects’ updates in-and-out in one screen The new Activity Stream embraces the best from the 3-pane task list view, where you can easily navigate between the overview and the task’s details. This approach saves you lots of time and helps to keep all the important project information at your fingertips. In the new Activity Stream, you can easily monitor your overall projects’ progress and, at the same time, keep an eye on the particular task’s updates − all in one screen! As you know, you can access the Activity Stream from two points. The first one See what has changed in a glance We have good news for the visual learners among our customers, as well! Catching what has changed is now simpler and faster than ever, as each type of update has its own icon. If description of the task has been recently changed, you will see a pencil sign near the name of the update’s author. Or if the task has been marked as “high importance,” you will instantly spot it by the displayed exclamation point . The newly introduced icons help to keep your general Activity Stream neat and compact! To get a more detailed view of the recent updates, simply click on the “expand” button. To go back to the minimized look, just use the “collapse” button. Justify your point with an attachment As a valuable time-saving bonus, you can now add an attachment along with a comment. All the mentioned updates ensure your Activity Stream remains neat and easy to navigate, and helps to instantly track your projects’ latest updates. Get the feel of the renewed Activity Stream and enjoy the overall improved work process!

News 3 min read

Wrike's Real-time Collaborative Editor Gets Empowered with Change-Tracking

Providing a detailed task description is crucial if you want to get the task done right. Real-time collaborative editing of text and tables lets your team work simultaneously, quickly and accurately. But what if some important changes were made to the task description while you were offline? Wrike’s new change-tracking feature leaves no room for guessing games. At any time, you can see exactly what was added, edited or removed by each of the contributors, be that a single word, a table cell, or even a whole paragraph and a massive table fragment. Providing a detailed task description is crucial if you want to get the task done right. Real-time collaborative editing of text and tables lets your team work simultaneously, quickly and accurately. But what if some important changes were made to the task description while you were offline? Wrike’s new change-tracking feature leaves no room for guessing games. At any time, you can see exactly what was added, edited or removed by each of the contributors, be that a single word, a table cell, or even a whole paragraph and a massive table fragment. The history of task description edits can be easily tracked in the Activity Stream. A click on the update notification shows you the details with all the changes underlined in a different color. Another hip feature helps you view the aggregated history of task description changes (1). And that’s not all: now you also get a chance to revert to an earlier version of the task description at any time (2). Thus, if someone occasionally edited the part that seemed perfect to you, you can restore it with a mouse click. Please note that the revision feature only works for the updates that were made in the past few weeks. Hurry up to check it out. Who knows, maybe some of the texts were edited while you were reading this post ;-)

For Teams

Use cases

Apps & Integrations

Explore Wrike

Learn and connect

Become Wrike Pro

Sharing is Cool: Grant Data Access to Your Team in One Click

Wrike Team

Sharing is Cool: Grant Data Access to Your Team in One Click

Wrike Team

Related articles

Version Tracking for Files

Renewed Activity Stream: Navigate Easier, Spot Updates Instantly

Wrike's Real-time Collaborative Editor Gets Empowered with Change-Tracking

Get weekly updates in your inbox!

You are now subscribed to Wrike news and updates