Meet Redfoo: former member of LMFAO who has since become an independent recording artist and CEO of LaFreak clothing line and Party Rock Records. As a busy musician, he found it difficult to communicate with his team while traveling around the world, and his team had just as much trouble knowing exactly who was responsible for specific tasks.
But since implementing Wrike, Redfoo has seen a total transformation in the way his team works. They're more productive, communicate better, and (most importantly) they have more time to have fun. Here are five of Redfoo's secrets for Wrike success:
Tip #1 - Use Wrike during team meetings
Redfoo keeps his team organized by having everyone open their Wrike accounts during meetings. Each task and every idea goes straight into Wrike as they move through agenda items, so it's clear who's responsible and what the next steps are.
- Brainstorm with your team in Wrike
- Add and assign tasks in Wrike while discussing upcoming events, projects, etc.
- Share links and upload the latest document versions so everyone has access to what they need
- Discuss overdue items with the team to uncover roadblocks and improve processes
Tip #2 - Create Wrike tasks via email
Wrike's email integration makes it easy to create and edit tasks on the go. Redfoo uses this tool extensively to turn emails into action items and assign them directly to his team members.
- See your Wrike @mention notifications in your inbox
- Reply to comments directly from emails
- Capture and categorize important emails by adding them to the proper folder in Wrike
Tip #3 - Keep an ideas folder
As an artist, Redfoo is constantly coming up with ideas for songs, events, and fashion designs. Wrike provides a secure, central location where he can archive every idea even before he decides what he wants to do with it. He knows exactly where to find his ideas and can rest easy knowing that nothing is lost or forgotten.
- Keep an "Ideas" folder to archive your thoughts
- Within the folder, create subfolders for better organization
- Add any attachments or links associated with the idea so everything stays together
Tip #4 - Use the mobile app to track tasks on the go
Wrike's mobile apps for iOS and Android let Redfoo stay in contact with his team even when he's halfway across the world. He can check project statuses, see the latest updates in his Activity Stream, and discuss progress or leave feedback for his team, minimizing project delays.
- Respond to comments and view the Activity Stream directly from the mobile app
- Use your mobile device's camera to attach photos to Wrike tasks
- Record voice notes on your mobile device and upload them into Wrike
Tip #5 - Keep all project-related items in one location
Redfoo's goal is to keep all work and ideas in Wrike. "If it's not in Wrike, it doesn't exist!" he says. Keeping everything in one place removes the stress of scouring countless emails and spreadsheets just to find a particular document, comment, or idea. Having all his project data consolidated also makes it easier to look back and see which processes worked and how to streamline.
- "Wrike it down!" Instead of capturing an idea on a post-it or in an email, just put it in Wrike
- Duplicate folders and tasks or mark them recurrent to create project templates
- Evaluate your process by reviewing completed projects and recording lessons learned
How do you keep your team organized?
What are your tips for keeping your team organized? Tell us in the comments!
Read next: Wrike it Down with Redfoo: How to Manage Projects Like a Rockstar! Redfoo's Success Story 12 Ways to Use Wrike You've Never Considered
Image Credit: Top photo by Tom Treanor