Do you see more overdue tasks appear on the dashboard every day, even though you and your team members are working really hard? These days we often have to deal with uncertainty, so it’s not always possible to specify fixed due dates for some tasks. Later, when you don’t meet the set deadlines for these tasks, you need to reschedule them again and again. Maybe there are some items that don’t have an actual deadline. For instance, they can be not actionable items, but valuable ideas to elaborate on sometime in the future. Whether they are tasks or ideas, in order to prevent them from slipping out of your sight, you need to record them in your plan. In a multitasking environment, it’s hard to keep them all in your head when it’s overloaded with information. Occasionally, you may miss something important in the workflow under such pressure.
To free your brain from the pressure of remembering too many things and to avoid stress, you need to get the ideas and tasks with no deadlines in safe storage as soon as they pop up. After you and your team cope with urgent matters, you can then turn to that list to develop your ideas or tackle some action item. Now Wrike allows you to keep these items neatly organized, so that none of them gets lost. If you use the new beta version, you may have noticed that now the tasks can not only be planned for exact dates or set as milestones, but also marked as “Backlogged.” Let us give you a view into this new, important feature of Wrike project management software.
Generally, a “backlog” is an accumulated list of work that still needs to be done. In terms of Getting Things Done (GTD), a personal productivity methodology that can be rolled out companywide with Wrike, a backlogged task can be defined as an item from the Someday/Maybe list. It means it’s a task that you will possibly pick up and complete sometime in the future. Backlogged tasks have no start date and due date. Backlogged tasks are not tied to the timeline and not visible on it. In the new version of Wrike, backlogged tasks are shown on a separate widget of the dashboard, so that you have a clear overview of them and don’t miss any item in the workflow. However, Wrike doesn’t include backlogged tasks in the daily to-do emails.
To see the tasks marked as backlogged in a certain folder, hit the “Backlog” button. Then you can easily rank your tasks by priority using drag-and-drop. As simple to implement as it sounds, this feature is a powerful tool that will help you to turn a long, messy list of unsorted tasks and ideas into a valid, agile plan. You can change the sorting order whenever your priorities change.
With the new backlog feature, you take the load of too many things to remember off your brain. Wrike takes care of them and remembers them for you. You and your team members can store and prioritize the types of product backlog items in your workflow, gaining a clearer sense of what to focus on while moving toward your goals. In addition to a personal backlog, Wrike also allows you to accommodate backlogs for your projects, products, departments, etc. Thus, this feature not only boosts your personal productivity, but turns into a very helpful tool for building your long-term strategies. For instance, you can record all your ideas about the future development of your product in the backlog. Keeping them in a neat, prioritized list that is not tied to inflexible or unfeasible deadlines, you can build a transparent roadmap of your product development and tackle the items one by one when the right time comes.
Try the new product backlog templates and gain extra bonus points on your efficiency!