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Occasionally we write blog posts where multiple people contribute. Since our idea of having a gladiator arena where contributors would fight to the death to win total authorship wasn’t approved by HR, this was the compromise.
To improve the collaboration on multiple projects, Viva’s managers started looking for easy-to-use project management software that would help to manage the workload. Members of the distributed team at Viva Creative needed a convenient way to stay up-to-date with project schedules and a handy tool to track their own assignments. For the managers, it was hard to monitor the team’s progress and get a global overview of all the activities. With Wrike, team members at Viva Creative have found an easy and efficient solution to keep the dynamic workflow well-organized. “Wrike has become an irreplaceable tool that we rely on as we grow our business,” says Lorne Greene, CEO at Viva Creative. Read the whole interview with Lorne to discover why Wrike has become such a valuable tool for Viva Creative and how the team members benefit from using this innovative project management software.
When Secondred Newmedia adopted Wrike project management software, they successfully overcame all collaboration issues with Wrike’s help and discovered an optimal solution for their needs - bottom-up planning. With Wrike, all team members can contribute to general planning, making the firm more agile and saving Daniel Schneider from lots of routine work. “Wrike took the load of micromanagement off me, so that I could switch from manager-centric to team-centric planning,” says Daniel Schneider. If you want to know more about Secondred Newmedia’s successful experience and find useful tips on bottom-up planning, read the whole story of the Internet agency.
Planning accurately, estimating task duration and keeping it close to reality – these aren’t easy things to do. And now imagine this is happening in a start-up where you do things that you have never done before (or even no one in the world has)! Today, Chris Rider, project manager at the fast-moving chemistry startup Terramera, shares how his team has enhanced its planning with the help of Wrike’s interactive timeline.Planning accurately, estimating task duration and keeping it close to reality – these aren’t easy things to do. And now imagine this is happening in a start-up where you do things that you have never done before (or even no one in the world has)! Today, Chris Rider, project manager at the fast-moving chemistry startup Terramera, shares how his team has enhanced its project planning with the help of Wrike’s interactive timeline. Customer’s background Terramera is a start-up committed to preserving Earth for the future generations. They develop safe, highly effective alternatives to traditional chemical pesticides, targeting the world’s most troublesome pests. Their product is absolutely harmless for the environment and humans. And we want to thank these guys for making Earth a better place for all of us! Terramera’s tip Chris Rider suggests not going into very detailed planning in advance. If you can’t precisely estimate the task duration, especially when it’s a brand new activity for the team, you may end up with delays and overlaps. Instead, he suggests splitting the project into stages, defining the goals for each of them and then setting due dates for the main tasks and milestones only. According to Terramera’s experience, this is a great starting point, and you can adjust the schedule when necessary. To make sure the major deadlines are intact, regardless of adjustments, you can create date constraints between project stages. This works great when you’re waiting for a client’s feedback. You can’t plan in advance if he or she suggests a couple of minor corrections, or even a radical makeover. In this case, a date constraint between the milestone and the dependent task on the timeline makes sure there’s enough time to deal with the situation. Even if your client gives you a dozen more ideas to improve the product, you’ll still have time to implement them. “As we start working on some stage of a project, we get a clearer picture of what needs to be done,” Chris says, “Then we keep making our schedule more detailed and accurate. This way, the deadlines become more realistic, since they are based on the actual circumstances and not on the outdated suggestions.” The team regularly creates smaller tasks and moves the existing ones on the timeline if they take more or less time than expected. Then Terramera’s team runs periodic meetings to discuss the schedule changes and keep everyone in the loop. The team also can easily track them, as well as monitor new tasks in the Activity Stream. Those of you who work in IT may notice that this workflow is similar to agile development methods. In this management concept, before developing the product, the team also splits the workload into iterations and then plans each iteration more thoroughly. Wrike’s flexibility works great for agile methods. Unlike the spreadsheets that Terramera previously used, project planning on the timeline provides all team members with an instant access to the up-to-date project picture. The system also sends them instant notifications if the tasks are rescheduled. With realistic deadlines, the team has become more organized and gets things done in time. According to Chris, such an approach makes his team more flexible and efficient in achieving their pre-set goals. If you want to learn more about Terramera’s story of overcoming start-up challenges in project management, watch our videocast with Chris Rider: “Before Wrike, we were often finding ourselves doing unexpected work at the last minute. Using Wrike, we have greatly improved our planning, which means that when the time comes for work to be due, the team has already done most of the work. This means we can now work much more proactively and effectively.” Chris Rider, project manager at Terramera
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