Want to learn more about Wrike?
Book a demo
- Learn
- Community
- Support
Discover the latest Wrike feature releases, improvements, and updates!
See what’s new
Pricing
Enterprise

English
Dansk
Deutsch
Español
Français
Bahasa Indonesia
Italiano
Bahasa Melayu
Nederlands
Norsk
Polski
Português (BR)
Svenska
Русский
日本語
한국어
中文 (简体)
中文 (繁體)

Enter your business email

Search FAQ, resources...

What is a Workflow

What is a workflow?

History of workflows

5 types of workflows

Real-world case studies

The main benefits of workflows

Common workflow challenges (and what to do about them)

What are the 3 basic components of a workflow?

How to create a workflow

Workflow process flowchart

What is workflow management?

The benefits of workflow automation

Measuring workflow efficiency

Choosing the right workflow management system

Ready to create a workflow that boosts operations?

Workflow Diagram

What is a workflow diagram?

History of the workflow diagram

When to use a workflow diagram?

Benefits of using a workflow diagram

Steps to create a workflow diagram

Workflow diagram examples

Components of a workflow diagram

Turn workflow diagrams into action in Wrike

Process Mapping

What is process mapping?

How to create a process map

Types of process maps

Benefits of process mapping

Process mapping symbols

Process mapping examples

Business process mapping techniques

How to go from process steps to execution

Workflow Automation

What is workflow automation?

Benefits of workflow automation

Examples of workflow automation

How workflow automation works

Why invest in automated workflows?

Who can benefit from workflow automation

Best practices for implementing business process automation

Features to look for in workflow automation software

If you’re still working manually, you’re missing an opportunity

AI Workflow Automation

Workflow Management Software

What is workflow management software?

How to find the best workflow automation tools

28 workflow software platforms reviewed

9. Team Compass (by Weekdone)

13. ProcessMaker

14. Process Street

15. ProProfs Project

19. Freshservice

23. Simple Admation

Features to look for in workflow management software

Benefits of workflow management tools

Workflow software vs. project management software

Approval Workflow

What are approval workflows?

Types of approval workflows

1. Process approval workflow

2. Project approval workflow

3. Case approval workflow

How to design an approval workflow

1. Map the entire process from start to finish

2. Define roles and approvers at each step

3. Establish approval criteria and rules

4. Use workflow templates to standardize repetitive tasks

5. Automate notifications and status updates

6. Plan for exceptions and manual reviews

7. Test and optimize the workflow over time

Approval workflows in project management

What makes approval workflows essential in project settings?

How teams use Wrike for project approvals

Elements of an approval process workflow

Examples of approval workflows

1. Document approval workflow

2. Purchase order (PO) approval workflow

3. Employee onboarding approval workflow

Advantages of approval workflows

1. Improved efficiency

2. Increased transparency and control

3. Fewer errors and bottlenecks

4. Stronger compliance and risk management

5. Faster project delivery

6. Better stakeholder communication

Common approval workflow challenges

1. Lack of clear approval conditions

2. Too many manual steps

3. Unassigned or unavailable approvers

4. No visibility into approval status

5. Inflexible workflows

6. Poor integration with project management tools

7. Missing audit trail

8. Delayed final approvals

Choosing the right approval workflow software

Bringing clarity to every approval

Approval workflow software

How should you choose approval workflow software? (Key features and considerations)

Complete project management platforms with approval workflows

Creative approval and proofing tools

4. Approval Studio

Visual and whiteboard approval tools

Legal and enterprise approval tools

8. IntelligenceBank

Lightweight approval tools

10. Formstack by Intellistack

Self-hosted and open source approval software

12. Nextcloud Flow

Use Wrike to power your approval workflows

Project management workflow

What is a project management workflow?

How to create a project management workflow

Project management workflow examples

Why is project management workflow important?

Project management workflow templates

Benefits of project management workflow

Phases of project management

Project management vs. workflow management

Tools and techniques for effective project management workflow

Choosing the right project management methodology

Project management software and applications

How to manage workflows

Best practices for using project management workflows efficiently

What is an Agile workflow?

Agile vs. traditional workflows

How to create an Agile workflow

Step 1: Define your goals and workflow scope

Step 2: Build your product backlog

Step 3: Choose your Agile framework

Step 4: Map your workflow stages

Step 5: Set WIP limits and sprint cadence

Step 6: Assign roles and responsibilities

Step 7: Use the right project management tool

Step 8: Inspect, adapt, and improve

What are the advantages of Agile workflow?

What are the steps in the Agile workflow lifecycle?

Types of Agile workflows

Kanban workflow

Extreme Programming (XP)

Feature-Driven Development (FDD)

Understanding the Agile workflow structure

Agile in software development and project management

Turn project chaos into Agile with Wrike

Creative workflow management

What is a creative workflow?

Importance of a structured creative production process

5 phases of a creative workflow

How to build a creative workflow process

Benefits of a creative workflow

Examples of creative workflows in action

Best practices of creative workflow management

Best creative project management tools

Upgrade your creative flow with Wrike

Business Process Management

What is business process management (BPM)?

Why is business process management important?

The business process management (BPM) lifecycle

Business process management benefits

What are the challenges of business process management?

Business process management vs. business process re-engineering

Business process management software and BPM tools

Business process management use cases

BPM best practices

What is the future of business process management?

How to implement BPM in your organization

Why Wrike works for production teams

Home
Workflow Guide

FAQ: Workflow Guide

Frequently Asked Questions

We’ve amassed a large number of frequently asked questions (FAQs) by new project managers and put them all here in our guide. While some of these terms and concepts may appear in the glossary, the FAQs allow us to dive a little deeper into each idea.

Workflows 6 questions

How to optimize operations with workflow analysis

Read the full article

What are workflow templates

Read the full article

Business Process Automation

Read the full article

Workflow Orchestration

Read the full article

BPM Workflows vs. Simple Workflows What’s the Difference

Read the full article

Business Process Modeling

Read the full article

Basics of Workflows

What is a Workflow
Workflow Diagram
Workflow Templates
Workflow Analysis

Workflow Automation & Technology

Workflow Automation
Workflow AI Automation
Workflow Management Software

Types of Workflows

Approval Workflow
Project Management Workflow
Agile Workflow
Creative Workflow Management

Workflow & Business Processes

Business Process Management
Process Mapping
BPM Workflow
Workflow Orchestration
Business Process Automation
Business Process Modeling

Product
Solutions
Resources
Company

Guides

Subscribe to Wrike news and updates

Stay informed with the latest news and updates by subscribing to our marketing emails.

Enterprise-Grade Security.
Uptime Over 99.9%

©2006-2026 Wrike, Inc. All rights reserved. Patented. Privacy Policy. Terms of Service. Your Privacy Choices