Presenting Inbox: A New, More Robust Notification Center

Communication is essential to team collaboration. It's one of the reasons why we built, and continue to improve, Wrike. In an effort to make communication within the software more robust, we're introducing Inbox.

We replaced the Notification Center icons on the top nav with the new Inbox tab on the left side menu. It's an improved way to monitor your discussions.

Here's why:

One place to see all your assignments and @mentions
Clicking the notification opens the task in our standard 3-pane layout
Notifications stay in your Inbox
Ability to Archive/Unarchive messages
Notification Status is synced with mobile apps

How Inbox Streamlines Wrike Communication

Wrike Inbox makes team collaboration even faster by showing you all your new assignments and @mentions, without mixing in general work updates. When you visit your Inbox tab, you can quickly go through all new notifications and reply to comments, reschedule or add tasks to My Work, or place tasks in the appropriate folders/projects.

Archive Messages to Stay Focused

Once you've seen the @mention or assignment, then archive it. This moves it out of your "Incoming" view. It also cleans out your Wrike Inbox, and restores the peace of mind that you've left no open loops needing your attention (a principle taught by David Allen in his Getting Things Done methodology).

If you have any questions or any feedback on Inbox, please contact our Support team.

News 3 min read

New Way to Prioritize Your Tasks in Wrike

Now you can set the priority of your e-mails, and your tasks in Wrike will be prioritized as well. Recently, we offered you the ability to create special folders for tasks with high priority, so that you have quick access to them. Wrike now helps you pay even more attention to high-priority tasks. Let me show you how it works. You create an e-mail, cc it to [email protected] and mark it as of high importance. For example in your outlook: The task is immediately created in your Wrike workspace and marked with the exclamation mark. The same applies to low-importance tasks. However, they are marked with the downward arrow. Then you can sort your tasks by their importance within the folder by clicking the grey arrow in the top panel (1). You can also work on tasks with one type of importance. To do so, you click the small letter under the top grey panel (2) and choose the appropriate priority. “A” means all types of importance, N-normal, L-low, H-high. It’s easy. Certainly, you can change the importance of the task. You simply double click the exclamation mark (downward arrow or empty field to the left from the task title) and update the priority level: Alternatively, you can click the “edit task” link and choose the priority that currently suits your task:

News 3 min read

New Wrike: Comments

Continuing the series of posts on the new project management features in Wrike, today we’ll explore the updates in the comments area. Now, instead of simple discussions, each task and folder has its own activity stream. It strongly enhances your control over the project workflow because now you’re able to monitor the progress of each task in detail. The edits you and your team members make to a task or a folder get listed as comments below the description. You have the full changes history before your eyes – who changed the description, rescheduled a task, set a new status, renamed a folder or attached files to it, and when the changes took place. The instant updates make a neat log that also supports more efficient real-time collaboration. Your team members get a better understanding of what their colleagues are working on. If you want to discuss a task or a folder with your colleagues, type the comment in the appropriate field. As in the previous version of Wrike, you also can add comments to tasks by email. Once you send an email to [email protected] with RE or FW and the task name in the subject, Wrike identifies your comment and automatically adds it to the specified task. This saves you a lot of time, since you don’t need to log in to your workspace and re-type the comments manually. What do you think of this new functionality? Don’t hesitate to share your impressions in the comments to this post!

News 3 min read

Build Even More Accurate Plans with Task Date Constraints on Wrike's Timeline

This week, we released an important update to Wrike’s Dynamic Timeline™ – task date constraints. This feature is familiar to those of you who switched to Wrike project management software from Microsoft Project. In this post, we’ll tell you about this new functionality and how you and your peers can benefit from using it. From time to time, we all have to deal with tasks that are closely connected to each other in the project workflow. In such cases, a project management tool with dynamic timeline allows you to quickly build a precise plan, considering the connection between tasks and the contingency time. Wrike lets you connect tasks with dependencies within one project, as well as set cross-project dependencies. Now, with the release of constraints on the timeline, the dependent tasks can have a time lag between them, so that you can build even more accurate project schedules! Let’s simplify this real business scenario to an exemplary situation, where only two tasks are involved. Say you plan to interview one of your most loyal customers and publish a success story on your website. First, you need to prepare the list of questions. Only after the questions are ready can you proceed to the interview. However, you find out that your customer is going on a 3-day business trip and can’t have the interview on the day you initially planned. You need to reflect this delay in the project schedule. In this case, you can connect these two tasks on the timeline, considering the date constraints. Here’s how: point the cursor over the top right-hand corner of the task bar for “Prepare questions.” A small triangle appears. Click on the triangle and drag the line to the dependent task, called “Interview the customer.” This way, you can create a strict dependency. Then drag the dependent task on the timeline to the proper start date to create a task date constraint, as shown in the screenshot below. Here’s an example of a Gantt chart with dependencies: Task date constraints on Wrike’s timeline will help you build an accurate project plan that’s shared with your peers. If we look at it on a wider scale, this will keep your project workflow perfectly organized in a multitasking environment and help your team avoid any slips in the schedule.

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Presenting Inbox: A New, More Robust Notification Center

How Inbox Streamlines Wrike Communication

Archive Messages to Stay Focused

Rodion Nasakin

Related articles

New Way to Prioritize Your Tasks in Wrike

New Wrike: Comments

Build Even More Accurate Plans with Task Date Constraints on Wrike's Timeline

Presenting Inbox: A New, More Robust Notification Center

How Inbox Streamlines Wrike Communication

Archive Messages to Stay Focused

Rodion Nasakin

Related articles

New Way to Prioritize Your Tasks in Wrike

New Wrike: Comments

Build Even More Accurate Plans with Task Date Constraints on Wrike's Timeline

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