Version Tracking for Files

Published by Valerie  |  Thursday, 05 February, 2009
We have improved the file-sharing system in Wrike, so you can now track versions of files attached to tasks and project folders.

As you know, Wrike lets you attach any kind of files to tasks and folders, so that everyone on the team knows the latest version of specifications, agreements, brochures, logos, etc. When you work on a document together with your peers, each participant can contribute by uploading a new version. To make version-tracking for files more convenient for you, we moved files to a special tab in the task and folder details.

“Files” tab
Now, when you click on the “Edit task” or “Edit folder” link, you see the new “Files” tab.



The number in the tab name shows you how many files are attached to the task/folder. Different versions of the same file are not counted separately.



In the “Files” tab you can attach new files (1), upload new versions of files (2) and download files by clicking on the file name (3). 

The newest version of a file is typed in larger font and placed at the top of the list of files (4). Previous versions are listed below with the information about who and when uploaded the file.



Uploading a new file version
To upload a new version of a file, click on the “Upload a new version” link near the appropriate file (5) and select a file to upload as a new version. You can also add a file description when necessary. Then hit the “Upload file” button.
When you upload a new version, Wrike automatically renames the file to follow the original file’s name to avoid any confusion.



Category: New Features, Collaboration
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3   Comments
  • Published by Torgrim Sandvoll, Thursday, 05 February, 2009
    Nice!
    What would be great is if you could ad a check out/check in feature as well.

    This way you will avoid two teammembers editing the same file, at the same time (last upload overwrites others edits).
  • Published by Andrew Filev, Thursday, 05 February, 2009
    Hi Torgrim,

    Thanks for the feedback. Your request is duly noted, but I doubt many business users will favor this feature. Even in the software development world, where people love complexity, locking model is out of favor.

    Regards,
    Andrew
  • Published by Amber Patten, Friday, 13 February, 2009
    I could actually really use a check out/in feature (Sandvoll's comment). To truly work collaboratively, we need to access the same documents but often get really inconvenienced when edits are made to an obsolete draft. Please reconsider. If you think people won't like the locking aspect of it, make it an optional feature.
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