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Time Tracking

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Task Tracker Templates: Why You Need Them
Project Management 10 min read

Task Tracker Templates: Why You Need Them

Task trackers keep teams motivated and aligned to achieve their biggest goals over time. Learn how to use task tracker templates to improve team productivity.

Free Employee Timesheet Templates
Productivity 7 min read

Free Employee Timesheet Templates

Discover the best timesheet template for your project or company with this detailed guide from Wrike.

Excel Timesheets: Tips & Templates
Productivity 10 min read

Excel Timesheets: Tips & Templates

Learn how to create an Excel timesheet to monitor employee hours and use Excel timesheet templates to track time daily, weekly, and monthly.

Why You Don’t Need Employee Surveillance Software — and What You Need Instead
Productivity 7 min read

Why You Don’t Need Employee Surveillance Software — and What You Need Instead

Employee surveillance software is on the rise, but it’s leading to lower productivity and employee engagement. Here’s why you need work management software instead.

20 Best Time Tracking Software Solutions in 2022
Productivity 10 min read

20 Best Time Tracking Software Solutions in 2022

In this new era of remote work, time tracking software is crucial for businesses. Discover the best employee time tracker software solutions for 2022

The 15 Best Time Management Apps You Should Start Using Yesterday
Productivity 7 min read

The 15 Best Time Management Apps You Should Start Using Yesterday

Let your mobile devices work for you, not against you. From calendars to tomato timers, here are the best time management apps to manage your life.

Time tracking to improve accountability
News 3 min read

Time tracking to improve accountability

Update: the time-tracking feature has been released. The next important improvement that we are currently working on is the time tracking feature. This feature will give you even better team accountability. Additionally, time tracking will help you to improve communications with clients, giving them clear time reports. It will also help with agency and consultant staff, with consultant hours tracking made easier than ever.  With the time tracking feature, you will be able to: add time entries for tasks, keep track of the hours spent on a task or a project, quickly create reports and see what tasks people work on and how much time they spend on each task. Do you have any preferences regarding the time tracking feature? We’ll consider implementing them with the next update.

What Is The Pomodoro Technique and How Does it Work?
Productivity 10 min read

What Is The Pomodoro Technique and How Does it Work?

Endless tasks and expectations from colleagues and employers can make getting things done hard. There’s always something else to add to your to-do list and, as that list grows, it starts to feel like there’s never enough time to do it all. Productivity hacks can seem gimmicky and semi-helpful at best. But what if there was a time management strategy that could help you tackle your to-do list, meet others’ expectations, and help you feel more productive and balanced?  That’s where the Pomodoro Technique comes in. This popular time management strategy can help you better plan your workload, overcome distractions, and check tasks off your list. And it doesn’t require working overtime or jamming more work into your day. Instead, it encourages frequent breaks in between stints of work. Perhaps one of the best aspects about it is that it’s easy to use.  We’re here to help you make your workdays better and more productive. In this guide, we’re breaking down the Pomodoro method — how to use it, why it works, and its advantages and disadvantages. And don’t worry, we’ll cover what Pomodoro means while we’re at it. Add reading this guide to your list of to-dos for today, and let’s get started.  What is the Pomodoro Technique? The Pomodoro Technique is a productivity or time management method created in the early 1990s by Francesco Cirillo.  A university student at the time, Cirillo struggled to focus and get his assignments done. Feeling overwhelmed, he realized he needed to try a new way of working and held himself accountable for committing to 10 minutes of focused time while studying. As he committed to the challenge, he found a tomato-shaped timer (you guessed it, Pomodoro is “tomato” in Italian), and the Pomodoro Technique was born. Cirillo wrote an entire book about the Pomodoro Technique, but the gist of it is simple. The method encourages short bursts of manageable chunks of work with breaks built in between. With this method, you work for 25-minutes sessions separated by five-minute breaks. After every four or five Pomodoros (think of these as work sessions), you indulge in a more extended break for 15-20 minutes. With a sense of urgency built into it, the method forces you to think through your to-do list and eliminate distractions while progressing on your tasks for a limited amount of time. And you can eliminate distractions knowing that you have breaks built into your day to look forward to. Let’s start by understanding what exactly the word “Pomodoro” means and where it came from. What does Pomodoro mean? Pomodoro quite literally means “tomato” in Italian. But what does a tomato have to do with time management?  Like we mentioned earlier, Cirillo used a tomato-shaped timer to help him manage his focused work time. He later named his famous technique after the tomato-shaped kitchen timer that helped him do his best work.  When we talk about the Pomodoro Technique, a Pomodoro also refers to one 25-minute focused work session. You’ll use a timer to work for one Pomodoro. Get it? Don’t worry — we’ll walk you through the nitty-gritty of how to use the Pomodoro Technique next.  How to use the Pomodoro Technique One of the best parts of the Pomodoro Technique is that it’s super simple to use without any training. Depending on who you ask, these steps may vary slightly. But that’s one of the best parts about the method — you can customize it.  Here’s how Cirillo’s Pomodoro method works: 1. Make a list of the tasks you need to accomplish To make the best use of your Pomodoro sessions, consider starting your day by creating a to-do list and outlining the tasks you need to accomplish. Don’t panic if your list becomes lengthy! Remember, you’re going to split up your work so that it’s more manageable throughout the day. You just need to make a note of what you need to accomplish today.  Tip: When you make a list of your tasks, think about how much time you need to complete each task. For example, one task might take you a full 25-minute Pomodoro. Or you might have three short tasks that you can group during one Pomodoro. Write down how many minutes each task will take. That way, you can pair up tasks that will take less than 25-minutes to complete. Your estimations don’t have to be perfect, but you want to avoid having gaps of time to fill or going past time during your Pomodoro sessions. 2. Set a timer for 25 minutes You don’t have to mimic Cirillo exactly and use a tomato-shaped kitchen timer, but to live the complete Pomodoro Technique experience, give a real timer a try. It doesn’t matter if you use a virtual or physical timer; any will do. Here are a few options to choose from when selecting a Pomodoro Technique timer: Pomodoro tomato timer Online tomato timer Focus Keeper app Pomodoro Timer Lite app The timer you use doesn’t need to be overly cumbersome or have any fancy capabilities, so don’t get caught up in the details. Keep it simple to make it most effective.  3. Focus on your tasks until the timer goes off This is the tricky part. Once you’ve set your timer, you need to work on the task or tasks you’ve chosen for 25 minutes without any interruptions throwing you off track. Combating distractions is no easy feat, and it may take practice to nail this step.  Tip: If possible, alert those around you when you’re using the Pomodoro method. This can help reduce interruptions and external distractions.  If you find yourself with spare time during a Pomodoro and aren’t sure what to focus on, Cirillo recommends taking advantage of the opportunity for overlearning. Use the time to make improvements and tidy up your work, reflect on the tasks you completed, or make a note of what you’ve learned until the timer goes off. Use the 25 minutes as best you can and avoid starting your break early if possible. 4. Enjoy a short break for five minutes You made it! Time is up and you can enjoy a break for five minutes or so. Consider using this time to use the restroom, grab a snack, or fill up your water bottle. Give your eyes a break and try to limit screen time if you can. Get up and stretch your legs or move your body around. Taking care of your well-being will help you stay motivated throughout the remainder of the day. 5. Repeat steps the first four steps Are you getting the hang of it? Rinse and repeat the above steps. After you’ve completed four Pomodoros, skip step four and jump straight to step six. 6. After every four or five Pomodoros, enjoy a more extended break You’ve earned it! Enjoy a longer, restorative break this time. Take 15-20 minutes to rejuvenate yourself. Maybe it’s time for breakfast or lunch. Or perhaps you want to spend a few minutes outside in the sun. Whatever the case may be, use your break wisely and prepare to jump into more Pomodoros after the break. That’s it. The Pomodoro Technique is an easy-to-use system, which means there isn’t much of a learning curve to start using it to your advantage. Does the Pomodoro Technique work? It sounds simple, right? That means you might be asking yourself whether the Pomodoro method truly works or not.  Reviews of the method spread amongst the internet suggest that many have seen success when using the technique. One person found that the Pomodoro Technique was a great solution for monotonous tasks on the to-do list. Knowing that they only needed to work on a task for 25 minutes encouraged them to get started on those dreaded, tedious to-do’s. Another person found success using the Pomodoro Technique and later adapted the method to fit their specific needs. The Pomodoro Technique helped them define a practice of self-discipline to expand on and boost productivity.  But what is it about the Pomodoro Technique that makes it work? Studies suggest that brief mental breaks help keep you focused. Frequent distractions rob us of productivity at work, but the Pomodoro method helps eliminate distractions for more focus in the workplace.  As with any time management strategy, what works best for some may not work well for others. Give the Pomodoro Technique a try and tailor it to your individual needs to ensure it has the most payoff for you.  The advantages and disadvantages of the Pomodoro method As with any time management strategy, the Pomodoro Technique has both benefits and drawbacks to consider before experimenting with it. Let’s take a look at both, starting with the advantages. Advantages of the Pomodoro Technique Break the habit of multitasking  When you follow the Pomodoro Technique, you’ll break the habit of multitasking. While multitasking might seem like a great way to get more done, it’s distracting and actually hinders your productivity. With the Pomodoro method, your goal is to dedicate your focus to any given task at hand — and save the rest of the items on your to-do list for another Pomodoro.  Reduce or prevent feelings of burnout Looking at your neverending to-do list can feel overwhelming and stressful, and working through that list without a strategic plan in place can cause feelings of burnout. The Pomodoro Technique not only encourages frequent breaks but it builds them directly into your schedule for you. You can reduce or prevent stress and burnout by taking full advantage of your breaks when you have them. Reduce procrastination We all procrastinate now and then, but the Pomodoro Technique ignites a sense of urgency in the day, which reduces or eliminates procrastination. There isn’t any time to scroll through your favorite social media platform, grab another snack, stare out the window, or engage in another distraction when you know you only have 25 minutes to complete a task. (Don’t beat yourself up — we’re all guilty of these things!) Disadvantages of the Pomodoro Technique Some tasks take more than 25 minutes  The Pomodoro method is said to be beneficial for tasks like writing, coding, and studying. It also comes in handy when needing to work through some monotonous to-dos like cleaning out your inbox or digging into some administrative items. But some tasks are bound to take more than 25 minutes to complete, which means the Pomodoro Technique may not always work for every type of project or task. If you’re in the middle of a project and are in a solid flow state, you might want to keep working past the 25-minute timer mark, which will interrupt all subsequent Pomodoro scheduling. You know your work styles and productivity best, so you’ll be in charge of making the judgment call on whether you need to work past the timer’s buzz.  Meetings could interfere with your Pomodoro planning  The Pomodoro method sounds particularly beneficial to those who have full control over their schedules. But many career professionals are bound to be interrupted by planned and unexpected meetings. Your meeting schedule could interfere with how you plan your Pomodoros or could interrupt you in the middle of a Pomodoro session.  Every time management strategy comes with advantages and disadvantages, and no method is guaranteed to be one-size-fits-all. Since the Pomodoro method is easy and comes without cost, consider giving it a try to see if it works for you. Remember, you can always tweak it to suit you best.  How to use Wrike to plan your Pomodoros  To set yourself up for success when using the Pomodoro Technique, you’ll want to have a to-do list prepared. A project management tool like Wrike can help you organize your tasks so that you can dive right into your Pomodoros (without wondering what you should start with).  With Wrike, you can: Manage and prioritize your work Use templates to organize and break your projects down into manageable tasks Track your time to understand how you’re spending it Manage workloads with resource management capabilities  You’re on your way to a more productive workday. Start your free trial of Wrike and begin planning your Pomodoros today.

Android App Updated with Dashboards, Time Tracker, and New Widgets
News 3 min read

Android App Updated with Dashboards, Time Tracker, and New Widgets

In the effort to make project collaboration on the go even more efficient, we recently empowered the Wrike app for Android™ with three important features that many of you requested: the familiar multiple Dashboards and time tracker, as well as three all-new Android widgets. 1. Multiple Dashboards: Just as in Wrike's desktop version, you can now create multiple Dashboards in the Wrike app for Android. Instantly scroll through to see project statuses, meeting updates, and your most important tasks.  2. Time Tracker: We've adapted another powerful desktop feature to bring it to you on your Android device. Track the time you spend working on tasks while you're on the go. Keep accurate time logs no matter where you are by clicking the familiar time tracking button. 3. Android Widgets: This is an exciting, all-new feature specifically for our friends using Android devices — you can now add three different Wrike widgets right to your home screen: + Add new task. This simple widget has a plus button that allows you to create a new task in a pre-defined Wrike folder. Perfect for those times when you need to capture an idea and don't want to log all the way into the app. + Stream. You can display Activity Stream updates for the whole account or for a particular folder, and apply your chosen filters. Staying on top of all your updates is now as easy as glancing at your home screen. + Task list. Like the stream widget, you can also choose to display a list of tasks from within a specific folder. You can keep track of: tasks for a particular project, your own to-do list, or tasks you've assigned to someone else.  If you haven't downloaded the app yet, get it on Google Play and send us your favorite screenshot of the  Wrike app in action. We'd love to see how you Wrike on the go! 

Does Time Batching Improve Productivity?
Productivity 5 min read

Does Time Batching Improve Productivity?

Discover better work management with time batching. Learn why batching tasks improves productivity, focus, and cuts down on multitasking and distractions.

Ultimate Time Management Strategies for Marketing Agencies
Productivity 7 min read

Ultimate Time Management Strategies for Marketing Agencies

Put an end to wasted work hours. Get back on track by using these time management strategies to become more focused and productive.

Introducing Timesheets in Wrike Resource: A Simple Way to Track Time Spent on Tasks
News 3 min read

Introducing Timesheets in Wrike Resource: A Simple Way to Track Time Spent on Tasks

Today, we’re announcing Timesheets, an enhancement to Wrike Resource meant to boost flexibility, transparency, and usability. Timesheets provides a simple way to track time spent on tasks.

How to Boost Project Profitability With Agency Time Tracking
Project Management 5 min read

How to Boost Project Profitability With Agency Time Tracking

Time tracking tools are essential for monitoring how much time is spent on individual tasks. Find out how they play a big part in profitability with Wrike.

Can Time Tracking Apps Improve Your Team's Performance?
Productivity 5 min read

Can Time Tracking Apps Improve Your Team's Performance?

If you’re interested in improving your project management with time tracking, begin by making a plan for how to use these tools to bolster your team’s performance. Read more.

How Marketing Agencies Use Timesheet Apps to Measure Project Profitability
Marketing 5 min read

How Marketing Agencies Use Timesheet Apps to Measure Project Profitability

When a business works on multiple accounts or projects, being able to time track is key for profitability. An employee timesheet app can make your team more efficient and productive. Find out why with Wrike.

Track time spent on your tasks in Wrike
Project Management 3 min read

Track time spent on your tasks in Wrike

The time-tracking feature is now released in Wrike, the project management software. We have received many inquiries from our users about ability to track time in Wrike, so we decided to implement this feature. Professional services providers, companies that work with freelancers, implement hourly pay, or have many projects and employees — all of you will find great value in the time tracking feature. Besides time tracking, Wrike offers a powerful platform for collaboration, task organization, task management, reports across diverse projects, Gantt charts, e-mail integration and smart notifications — all in one user workspace. Time-tracking is an essential part of increasing the productivity of your team. Time-tracking helps you keep track of the hours spent on a task or a project and evaluate the effectiveness of your employees. Your team members now can add time entries to tasks easily. They just open the task to edit, choose the date and enter number of hours spent on the task. Then you can create time reports for projects and track the workload of your team members. You can export reports to CSV file format, print and provide them to clients.

Tips for Improving Productivity With Employee Time Tracking Apps
Productivity 7 min read

Tips for Improving Productivity With Employee Time Tracking Apps

Time tracking allows managers and directors to effectively measure

Understanding the Basics of Project Time Tracking
Project Management 7 min read

Understanding the Basics of Project Time Tracking

Project time tracking is essential for any company that works on multiple projects or clients. A time management tracker can help you monitor employee productivity and improve project costs. Learn about the basics of time tracking with Wrike.