Share your workspace

In your Wrike workspace, you see the folders created by you and shared with you. Your entire workspace is not automatically shared with anyone. Other people can see your plans in Wrike only if you have shared your tasks and folders with them. This allows you to manage multiple projects in your Wrike account and share parts of your workspace selectively with team members, thus keeping tight control over other people's access to your plans.

Once you share a folder with someone, this person gets access to all underlying tasks and subfolders, as well. This helps you to keep your team on the same page with you and automatically notify them about the updates in the plan.

Let us give you some examples. If you share the "Marketing" folder with one of your team members, and he or she creates a sub-folder, you will see that sub-folder.

If John creates a top folder called "New Project" and shares it with you, you will see it, while Mary will not see it. A top folder is a folder created under "My folders" and not included in any other folder.

If you create a top folder called "My personal stuff" and do not share it with your team members, they will not see it.

This makes Wrike a very flexible solution that allows you to have all your important data at your fingertips in one workplace and still always stay in control of who can access your project plans. It also helps you involve more people in project collaboration, as you can easily share relevant data with your contractors of partners, but still keep other information private.

If you want to have a location shared with all of your peers, here is how. Create a top folder, e.g., "MyCompanyName," then share the folder with your whole team. Create departments/projects/offices/categories/etc. as subfolders. This way, you will not have to care about sharing sub-folders because they are automatically shared with the whole team.

You also might want to change the notification settings for certain folders.