Wrike helps us get things done, even if they have no deadlines. Thanks to Wrike’s smart task management, our team now completes
30% more tasks with open deadlines per month.
How to Keep Tasks with Open Deadlines Under Control
Wrike helps us get things done, even if they have no deadlines. Thanks to Wrike’s smart task management, our team now completes
30% more tasks with open deadlines per month.
Challenges
Hexagon Metrology’s team works on a very tight schedule and at fast pace of work, so it was difficult for them to keep track of tasks with open deadlines. Most of project management tools they tried didn’t help to solve this problem, as they imposed deadlines on all tasks. As a result, tasks with open deadlines were either rescheduled endlessly or simply forgotten. "On one hand, we were looking for a solution that could help us efficiently meet deadlines," William Fetter, Hexagon Metrology’s director of marketing and communications, says. "On the other hand, we also needed a tool that would help us prioritize and handle tasks with open deadlines."
Solution
Now, with Wrike’s helpful features, Hexagon Metrology’s team gets urgent things done on time, while keeping the ideas and tasks with open deadlines in plain sight, so that they are not forgotten. Wrike ensures that the team is automatically notified about the due dates that are approaching and shows the tasks with open deadlines in order of their priority in a special section called "Backlog." In the backlog, the manager adjusts the priorities by a drag-and-drop function, and the team sees the updated picture in real time. Whenever someone on the team has no urgent tasks to do, he or she can always access the backlog and see the most important tasks at the top of the list. "We should have tried Wrike a long time ago. Our workflow has become absolutely smooth with Wrike, and things no longer fall through the cracks," William Fetter says.
- Market-leading manufacturer of measurement equipment and software
- Serves over 100 industries, from aerospace to consumer products
- Team is spread over four offices
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Smart e-mail notifications |
Quick prioritizing with drag-and-drop |
Repository for tasks with no deadlines |
With Wrike, everyone on the team receives Wrike’s automatic e-mail notifications about overdue and upcoming tasks. Wrike also informs the team if the task is rescheduled or reassigned to always keep your project view up-to-date. "With Wrike’s e-mail notifications, it is much easier for us to meet deadlines. Now I am sure that everything will be processed in time without an extra reminder from me," William Fetter says. |
Priorities may change, and Wrike always keeps everyone informed about it. When project manager drag-and-drops the most important tasks from the bottom of the list to the top with a mouse click, the rest of the team instantly sees the up-to-date picture. "Whenever my team members open a project task list, they see what they need to focus on right now. This saves me a lot of time I would otherwise spend informing them about the changes," William Fetter notes. |
In Wrike, tasks with no due date go into a special section called the "Backlog." The Backlog can be used as a repository for tasks with open deadlines, long-term goals and just ideas. "By prioritizing things in the backlog, I turn a long list of unsorted tasks and ideas into a valid, agile plan. Dealing with tasks with open deadlines has become a piece of cake for our team," William Fetter shares. |
Hexagon metrology’s tips for meeting deadlines efficiently
1. Choose the top 5 most important things your team needs to focus on right now.
2. Divide complex tasks into smaller ones. This way, it is easier to track what part of it is completed.
3. Keep all tasks with no deadlines in a central place, so that they are not forgotten.
Get more open deadlines tasks done.