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Flexible Structures (Folders)™: Create a user group

If you simultaneously work on several projects, you might want to organize your team members into project-related groups. To create a group of users, you need to create a folder called, for example, "My think- tank team," and list the names of your brightest employees in the "shared with" field. You automatically share all existing and future tasks in this folder and its subfolders with the team.

Within the "My think- tank team" folder, you can create subfolders for projects that you want these people to participate in. The projects will be automatically shared with the team, and you can instantly collaborate together without the need to fill in the "shared with" field for each task within the project.

If you want to share some of your existing tasks and projects with the team, you can simply drag and drop these tasks and projects (by holding CTRL on your keyboard) to the "My think tank team" folder. By doing this, you will include the items in several folders.

Creating user groups in Wrike brings the following benefits:

  • Every person from a user group gets instant access to the tasks and subfolders within the folder. So people can easily view and edit those tasks.
  • It is very convenient to share new tasks created via email with the user group members. You only need to add the folder name to the email subject and CC your email to wrike at wrike.com. When Wrike gets the email, it puts the task in the specified folder. Since the folder is shared with the group members, the task becomes shared with them, as well.
  • Every user group member can subscribe to automated email notifications about new tasks and other updates in the folder by using the "Follow a folder" option.