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Published by Lionel Valdellon | Tuesday, 08 July, 2014
There's nothing quite like the feeling of checking off your to-do items at the end of the day, knowing you were able to combat distraction and accomplish tasks assigned to you. But if you're like me, the distractions come a mile a minute, so the struggle to fight them off and focus solely on work becomes exhausting if you're not using the right tools.  
Fortunately, there is a great variety of free tools available for the picking. After having tested and used a bunch of them over the course of months (some even for years), I've distilled them down to these 10 distraction-killing apps that will help you: quiet down, avoid needless browsing, write without distraction, use audio to focus, and organize your work. Try them out and tell me if they work for you!
Read more...
Published by Lionel Valdellon | Monday, 23 June, 2014
"Getting Things Done" or "GTD" — an entire revolution in personal productivity spawned from a book by David Allen in 2001 — has been around for 13 years now. And while there are articles galore that discuss implementing Allen's methodology for both software and hardware tools, we wanted to give you an idea of how to follow GTD within WrikeRead more...
Published by Emily | Tuesday, 08 April, 2014
On March 25 we kicked off a series of "How-to" webinars designed to spotlight Wrike's individual features and help you become a productivity powerhouse. To start, we tackled a hot topic among Wrikers: using the Dashboard to organize tasks and personalize your virtual workspace.
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Published by Ashley | Friday, 07 February, 2014
When tasks have multiple components, it can be challenging to track what has been completed versus what is still in progress, especially when different segments must be completed by different people. To help you make these tasks more structured and easier to track, Wrike added a new, useful feature. Now you can further break down your tasks into to-do lists or step-by-step instructions with the help of checklists in your task description. Read more...
Published by Eugenia | Friday, 15 November, 2013
Working on task descriptions in Wrike with your peers is easy and fun thanks to our lightning-fast Live Editor. In fact, the descriptions serve like online documents! They are saved in real time, can be edited by several people simultaneously, and have the essential formatting tools. And today, we enhanced the text formatting toolkit with a color marker to help you be sure everyone notices important points. Read more...
Published by Anne | Monday, 08 April, 2013
According to a recent study on work habits, about one-third of the workers surveyed say they rely on a time management method in their daily work. “Getting things done,” better known as GTD, is probably the most popular. While following GTD principles with individual tasks is doable, integrating a personal system with team-managed projects can be a challenge. Wrike solves this problem by providing a single workspace for groups to collaborate on shared tasks, as well as organize and process them individually in the GTD style. Wrike user Ray Martin shares his experience and tips: Read more...
Published by Anne | Tuesday, 13 November, 2012
Working with freelancers may seem challenging from time to time, as keeping them synced with your team isn’t always an easy thing to do. Since freelancers have a floating schedule, often work remotely and deal with separate tasks, rather than the whole project, they can easily fall out of the loop. However, one of our customers efficiently manages the work of 8 freelancers at the same time. Interested to know how? Take a sneak peek with us into their way of successfully organizing the team work. Read more...
Published by Anne | Friday, 06 July, 2012
We keep you posted about the best practices of our customers that you may also find useful. Today, a web-design and online marketing agency called “INTERNET IDEAS” shares how they organize their folders to treat important and urgent tasks the right way! Read more...
Published by Anne | Monday, 05 March, 2012
With the leap of technologies, working in distributed teams has become an ordinary routine for many of us. If you can overcome such challenges as lack of personal communications and time differences, it will bring new and excellent opportunities for your business growth!

This is exactly the case of Avi Cohen, CEO of Pacific54, who successfully manages the five offices of his company, spread around Latin America, the Middle East, Europe and the U.S.

"We run multiple projects on online marketing strategies, and the main challenge for us was establishing a healthy workflow for all of them," Avi says. "As we managed to do it with the help of Wrike project management software, now we are able to reach markets of clients and employees that we never thought would be possible to maintain virtually!"
Avi has shared with us the rules that helped him efficiently manage his remote team in order to attract more customers. If you are ready to see your business grow, take a look at these great tips:

1. Make sure all team members keep up with the deadlines
Plans may change, and when the team is decentralized, it's tricky to ensure that everyone always stays up-to-date with the new schedule. Things have become much easier for us with the interactive Gantt chart that instantly provides all team members with a current project schedule wherever they are. When I create new tasks or reschedule existing ones, they always stay in the loop, receiving e-mail notifications about the changes. Also, on the online Gantt chart, I can instantly see who is responsible for which task and whether it will be completed on time.

2. Always stay on top of your team’s agenda
When you manage several projects split between a numbers of remote workers, you need to focus on the most important goals one step ahead. That’s why I customize the widgets on my dashboard to show tasks and projects I am currently interested in and eliminate the others. With custom settings, I always concentrate on the most important items of the work, be it overdue tasks, tasks to do this week or tasks assigned to a particular person in the company.

3. Create a collaborative online environment
Enthusiastic collaboration and idea exchanges are behind every successful project. When your team is separated geographically, you need to provide them with a convenient space for project-related discussions. For our team, that place is the Activity Stream. Here, we oversee all the recent updates and share our news, comments and files. And handy avatars make our communication more personal!

4. Dedicate enough time to each client
Good customer relationships are the key to your flawless reputation! As all Pacific54 team members keep their time logs in Wrike, at the end of the month I can easily create time reports to see how many hours were spent on each client. Analyzing this information helps us assure that all customers are satisfied.

5. Let your customers see the project progress themselves!
To make your relationships more productive, provide your customers with the full or read-only access to the project. This way, they will always have the most recent data available, while you will no longer spend a minute on keeping them up-to-date. A win-win situation! The viewer license feature alone saved me so many sleepless nights.
Nevertheless, your team members' personalities are also important for success, so simply maintaining an efficient online communication isn’t enough. What can be better than a phone call when you need to talk over an emotional issue? Or how about occasional face-to-face meetings with your colleagues that will definitely help you build strong team relationships? You will be surprised to see how even one such meeting improves your team’s virtual collaboration!

"Having tried many different project management tools, I was a bit skeptical about all of them. However, I was surprised by the ease of use and control over the projects Wrike immediately gave me. Now we leverage Wrike in our business in a way that saves us ton of time and money!”
Avi Cohen, CEO at Pacific54

Pacific54 is a boutique online marketing agency that specializes in effective Search Engine Optimization, Social Marketing, Pay-Per-Click methods and much more.
Published by Dasha | Thursday, 30 June, 2011

New project tasks appear every day. Some of them have urgent deadlines. So every day, you have to adjust the priorities for each project and communicate them to the team. Tons of operations, don't you think? With Wrike project management software, it takes you just a couple of mouse moves to set, adjust and communicate project priorities.

  1. Set and adjust priorities. It's easier than you can imagine. Simply sort the tasks by priority and drag the most important tasks up the list with your mouse. Select "Show descendant" if you want to prioritize tasks in subfolders as well. Whenever you need to prioritize tasks across all your projects, go to the parent folder, select "Show descendant" and drag-and-drop tasks.

    If you have dozens of tasks, you might want to prioritize them for each person separately (filter the task list by responsible person first).

  2. Share and communicate priorities. The best thing about Wrike's priority system is that, if a project folder is shared with the team, the team already knows the up-to-date priorities. How? A person opens a project folder, chooses sorting by priority and voila. He or she sees tasks of the highest priority at the top of the list, just like you do. Every team member instantly sees the automatically updated project priorities with no extra effort from your side. This helps everyone clearly see what they should be focusing on first and promptly react to the changes in the volatile business environment.

Keeping your plan up-to-date and communicating priorities to the entire team is a challenge, but with Wrike project management software, it is a piece of cake. We'd love to know what you think. Have you already used Wrike's prioritization function? Did you learn anything new from this post?