New Way to Prioritize Your Tasks in Wrike

Published by Valerie   |  Sunday, 20 January, 2008
Now you can set the priority of your e-mails, and your tasks in Wrike will be prioritized as well. Recently, we offered you the ability to create special folders for tasks with high priority, so that you have quick access to them. Wrike now helps you pay even more attention to high-priority tasks.  Let me show you how it works.

You create an e-mail, cc it to wrike@wrike.com and mark it as of high importance. For example in your outlook:

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The task is immediately created in your Wrike workspace and marked with the exclamation mark. The same applies to low-importance tasks. However, they are marked with the downward arrow.

Then you can sort your tasks by their importance within the folder by clicking the grey arrow in the top panel (1).

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You can also work on tasks with one type of importance. To do so, you click the small letter under the top grey panel (2) and choose the appropriate priority. “A” means all types of importance, N-normal, L-low, H-high. It’s easy.  

Certainly, you can change the importance of the task. You simply double click the exclamation mark (downward arrow or empty field to the left from the task title) and update the priority level:

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Alternatively, you can click the “edit task” link and choose the priority that currently suits your task: 

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Update tasks via e-mail

Published by Valerie   |  Monday, 08 October, 2007
It’s addictively simple and unites the initial task state and the next e-mail conversations.

Let’s say a colleague asks you to solve some issue. He CCs this e-mail to wrike@wrike.com. You can comment on the situation by using “Reply to all.”

Leave wrike@wrike.com among the recipients of the initial email, and the task description will be changed in Wrike. If you add files and pictures to the e-mail, they will be attached to the task, as well. If you include third parties in the To/CC fields, the task will also be shared with them.



So when you decide to go back to the task and work on it, you will see its updated state and save time on trying to recall what you discussed previously. 

View a short demo about updating tasks via email

Stay turned. Later the rule will be also applied to replying to email notifications.

Default due date for tasks created via e-mail

Published by Valerie   |  Sunday, 07 October, 2007
You create tasks via e-mail to avoid forgetting important ideas. Often you don’t have time to set up the deadline for it, so you take the risk of shelving the task. We applied a tiny change in Wrike to help you get tasks done much faster.

All tasks created via e-mail now receive a default due date marked as tomorrow if you don’t set it explicitly. Therefore a reminder about the task will soon appear on the dashboard, and you will get a chance to reschedule or mark the task completed.

Mobile project management in Wrike with BlackBerry

Published by Daria   |  Tuesday, 21 August, 2007
There are thousands of situations when you are not in the office and don’t have access to a computer with an Internet connection. But if you have your BlackBerry, Treo, other PDA phone, smart phone or any mobile device supporting e-mails, you can easily manage your projects in Wrike even if you are in a meeting or at the airport, waiting for your plane.

Instant information on your project progress
In Wrike, you manage and plan your projects via e-mail. You instantly get information on the progress of your projects. We’ll send you an e-mail notification if there are any changes in the details or status of a task made by your colleagues.

Create tasks in seconds
You can complement your getting things done with Wrike system by using a BlackBerry.
For example, a task pops up, and it can’t be completed in 2 minutes. You decide whether to delegate the task or defer it. Your next action is to put the task into Wrike in order to remember it and get it done. With a BlackBerry, you can create tasks in Wrike in seconds on the go:
• you e-mail the task directly to wrike@wrike.com and process it later;
• or delegate the task to your team, adding wrike@wrike.com to the CC field of your email.

So you can easily and effectively manage and create tasks anywhere with no need of a laptop computer.

Never forget anything
You’ll also get reminders of your overdue tasks on your BlackBerry, which is always with you, so you are sure to not miss or forget anything important. Wrike and BlackBerry (or another mobile device supporting e-mails) let you work and collaborate on your projects from wherever you are. You don’t have to install anything or browse your personal Webspace to always stay in the loop.

Set due dates assigning tasks via e-mail: [yyyy-mm-dd]

Published by Valerie   |  Wednesday, 14 March, 2007
When creating tasks via e-mail you may have a question about how to indicate the due date to make it understandable for the system. The best way is to write it in this format:
[yyyy-mm-dd].

Nevertheless Wrike supports these others: [yyyy-dd-mm], [mm-dd-yyyy], [dd-mm-yyyy]. You may separate the year, month and day with the help of any of following symbols: , . - { } / \.
So if you really like, you can type something like the following: [yyyy}mm{dd].

Intelligent e-mail notifications are coming

Published by Andrew   |  Monday, 15 January, 2007
E-mail notifications about task changes instantly let you stay in the know, but sometimes there are just too many of them. It logically happens when you actively use Wrike with your team. Fortunately it means that your team benefits from Wrike’s collaborative nature in full measure. On the other hand… we are actively working in two directions to make your life easier.

1) Readability and usability
We are enhancing the readability and usability of Wrike’s e-mail notifications. We are making them more intelligent. They must to be as human as some of the e-mails from your peers.
A bright example:
 Now, all notifications come from wrike@wrike.com. A lot of our users would like to simply press ‘reply’ in their e-mail software and be able to write a message directly to the person who changed the task, but not to the system. This feature is now live. So for any change notifications, which you will receive starting next week, feel free to press “Reply”.

2) Configurability of the system
We are also working on making the notification system more intelligent and configurable. We want you to be able to manage which notifications you do receive and which ones you don’t.

How to use Wrike thanks to the ease of use of e-mail API

Published by Andrew   |  Friday, 12 January, 2007
If you are a developer you might wonder whether Wrike is extensible via some type of API. As of now we do not expose SOAP or REST services, but we do have extensibility through e-mail. The example of how you can use it might be useful not only for developers, but for managers as well.

Let’s say your web-site allows a user to fill a form and provide some feedback. This feedback is then e-mailed by the website to the representatives of your company. You can easily let these people automatically get the feedback logged into Wrike as a task. Simply extend your code (with one or two lines) and add wrike@wrike.com to the CC recipients of such messages.

The representatives who get the e-mail can re-assign it to somebody, track its progress and harness the full power of Wrike.

Use primary e-mail address to receive notifications

Published by Valerie   |  Thursday, 16 November, 2006
We are moving towards providing users' wishes and needs. You can have any number of e-mail addresses under your account in Wrike. It's an important feature for those who manage both personal and business activities and have more than one e-mail address. No matter from which e-mail you create tasks in Wrike, they are structured in accordance to your logic. They won't be separated only because you use a different e-mail address.

At the same time you can easily indicate and change of a primary e-mail and receive notifications only there. Schematically, you may input information through several sources, and receive to only one.

How to get things done? Activate due dates

Published by Valerie   |  Friday, 27 October, 2006
We already told you how to create tasks in Wrike by sending e-mails. Now let's have a look how to keep track of them and get your stuff done. You can use Wrike as your personal information manager or assistant and task management software at the same time. Simply put a deadline of a task in the subject field in square brackets: [yyyy-mm-dd].



This is the way your task looks on the web (the due date and your created task name are outlined on the screenshot):


You can then manage the task in your workspace and receive e-mail if the status, description and etc are changed (by Lisa in this case) and if deadline is coming soon.

Creating folders via e-mail

Published by Valerie   |  Wednesday, 04 October, 2006
As you may have read in Andrew's previous post, Wrike may extract a folder name from the subject and put the task in the corresponding folder.

Here is how it works: Let's say you have a "trip to France" folder shared with your fiance and you want him to check the airfare. You create an e-mail to send him with subject "check airfare" and put wrike@wrike.com in the CC field. Put "[trip to France]" in the beginning of the subject, so your e-mail looks like this:


When Wrike receives this message, it automatically puts the task "check airfare" in folder "trip to France" for both you and your fiance.

If you're wondering what would happen to such an e-mail if neither you, nor your friend has such folder. Wrike will create the folder for you, but it will not be shared with your friend. To share or not to share – it's up to you. So in your hierarchy of tasks the task will go to newly created folder, while in your friend's hierarchy it'll stay uncategorized.

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CONGRATULATIONS for such a great product. I know, I have been in Project Management for 10 years!"


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