Customer’s Tip of the Day:
Cut the Routine Work; Get Your Web Requests Turned Into Tasks Automatically

: Published by Anne | Friday, 23 November, 2012
We hope that Wrike’s e-mail integration is a time-saver for you and your team. But do you know that you can also leverage it for working with the requests from web forms? From our customer’s story, learn how you can easily redirect them to Wrike and instantly get all important details logged into the system. Read more...

New Add-in for Mac Users:
Turn Your Emails Into Live Tasks, now in Apple Mail!

: Published by Anne | Wednesday, 10 October, 2012
Some may say that e-mail is outdated and soon will be completely replaced by social media or other tools. However, the research we ran not long time ago shows the opposite: 58% of people in the U.S. still start their day by checking their inbox. Today, we have great news for all the Mac users who can’t live without this good old tool. The new add-in for Apple Mail turns e-mails into interactive tasks and brings the speed and ease of Wrike project management software right to your inbox! Read more...

Keep a useful command at your fingertips:
add “New Wrike Task” button
to Outlook’s Quick Access Toolbar

Published by Xenia | Tuesday, 27 March, 2012

As you may know, Wrike project management software can power up your e-mail with the Outlook add-in. It provides you with the ability to create, update and monitor tasks in real time – right from your inbox.

Creating new tasks is easy: you only need to click the large green plus button. However, by default this button can be found in the Home tab only. To have it always at hand, add the “New Wrike Task” button to Outlook’s Quick Access Toolbar. This way, the button will be displayed, regardless of the currently opened Outlook tab, and you’ll be able to create new Wrike tasks from any place in your Outlook in one click.

Here’s how it works:

Go to the top left-hand corner in your Outlook and press the downward arrow.
In the displayed menu, choose the More Commands option.
In the window that pops up, click on the downward arrow to open the drop-down menu.
And choose the Home (Mail) Tab option.

Scroll down the alphabetical list of commands until you see the New Wrike Task option – you’ll easily recognize it by the green plus icon.
Then click on the Add button.
And then click on OK to save your choice in the Quick Access Toolbar.

Now you can create new Wrike tasks with one click from anywhere in your Outlook!

New Outlook Add-in Turns Your Emails
into Live Tasks and Discussions

: Published by Anne | Thursday, 22 December, 2011
Are you a devoted Outlook user? If so, we bet you’ll be fascinated to unpack and try out a Christmas gift we prepared for you – our new Outlook add-in. It solves the e-mail chaos problem at a new level and brings everything you love about Wrike project management software to your fingertips in your Outlook inbox. Play the video right away to see the new add-in in action!

As you can see from this short demo, the new add-in lets you convert any e-mail into an interactive task literally in one click. But what we were striving for most of all when creating it is the elegant solution to the overloaded inbox problem! Whenever anyone on the team updates the task in Wrike, it automatically floats up in your Outlook inbox. This is the same task, not a copy or a change notification. You can simply forget about getting zillions of e-mails on the same subject! Now you see all the data brought together in a single interactive message that automatically shows up when a task is updated to keep your fingers on the pulse of the project.

At the bottom of the task you see the Activity Stream with all task changes – just the same as in Wrike. This way, you can instantly check the latest updates while still staying in your preferred e-mail client! It is handy and easy-to-use, and it saves hours of your precious time, otherwise taken away by having to check the numerous updates in separate messages.

You also can make changes to the task right from your Outlook account. Discuss things, reschedule, reassign, tag your tasks, upload images and documents, and even edit MS Office files without downloading them, all right in your inbox, the same easy way as you do it in Wrike.

Important! As you can see, the new Outlook add-in is completely different from the previous one, bringing many more helpful task management features to your favorite e-mail client. However, due to certain limitations in Outlook, the new add-in will not automatically sync Outlook to-dos with Wrike.

To install the new add-in, please go to the “Sync” tab in your account settings.

Accurately Manage Your Backlog by Email and Table View

: Published by Dasha | Tuesday, 11 January, 2011
We finished 2010 with unveiling a couple of very helpful new project management features: the add-in for Outlook 2010 and the ability to export filtered task lists to Excel. In this post, we’ll introduce the first updates of 2011 that many of you were suggesting to Wrike’s support team.

Whenever you get a valuable project idea that doesn’t have to be realized in a fixed timeframe, you can instantly add it to your project backlog in Wrike without even leaving your inbox. To create a backlogged task via email, add the tag [backlog] in the subject of the message that you send to wrike@wrike.com.

If you want to create backlogged tasks often, Wrike project management software offers you another handy solution. You can simply adjust your account settings so that any email you send to Wrike without specifying a date turns into a backlogged task. To do so, click on the “Account” link in your project management workspace and go to the Personal profile tab. On that page, you can choose how you want Wrike to process emails with no date tags – either create one-day tasks for today, or add these tasks to the backlog. If you choose to create backlogged tasks by default, you can still add one-day tasks for today by adding the date to the email subject in the following format: MM/DD-MM/DD (or DD/MM-DD/MM if you have this date format set as the default in your account).

Another significant addition to Wrike’s scheduling functionality is that backlogged tasks are now reflected in the table view, as well as the list view. The new column in the table view – duration – lets you get a more accurate picture of your plans. By the way, you can easily move the columns by dragging and dropping them to adjust the table view to your preferences.

We hope these features will help you build agile plans and manage your tasks productively in 2011!

Wrike & Outlook 2010: Get All Tasks Completed!

: Published by Dasha | Tuesday, 28 December, 2010
A couple of weeks ago, we released Wrike’s API, which allows you to synchronize data between Wrike project management software and other business applications. A successful example of implementing the functionality of the API is Wrike’s add-in for synchronizing with Microsoft Outlook. Those of you who have already started using this project management feature can fully enjoy how handy and productive it is to have all tasks brought together in one spot. We’re constantly working on improving Wrike’s project management features, and today we have some good news about the Outlook add-in. Now it fully supports synchronization with Outlook 2010 to help you make task management even more efficient! To sync your tasks in Wrike with the action items in Outlook 2010, please get the new version of the add-in.

Project and Task Discussions Can Now Be Added Via Email

: Published by Valerie | Wednesday, 27 May, 2009
Project and task discussions are a feature frequently requested by many of our users. We worked hard to create a neat solution that will let you add comments to tasks not only online but also via e-mail. This is a big step forward in project communications, enabling you to leverage the benefits of email and the web interface at full power. Let’s look at the details.

Tasks in Wrike' project management workspace now have a special tab called "Discussions" (1). There you can leave your comments (2) with images (3) and attachments (4) to the task and view messages of other team members (5).

When you update a task via email by adding wrike@wrike.com to the task recipients, Wrike intelligently identifies your comment (6) and adds it to task’s discussions (7).

All attachments to the comments are also visible from the "Files" tab (8). This lets you access important project information from both places.

How much does the useful upgrade cost you? Nothing! The feature is added to your subscription for free.

Tag Your Tasks Created Via Email in a More Natural Way

: Published by Valerie | Friday, 20 February, 2009
When you create a task in Wrike via e-mail, you use tags to set the task due date and put the task in to the right folder. Now, there are more tags at your disposal:

• To set the task’s due date, type it in the "by MM/DD" format at the end of the e-mail subject. Or, “by MM/DD” if you set another date format in your account.

If the year is not specified in your email, the task will be scheduled for the current year. When you need to schedule a task for another year, you can explicitly specify it in the subject in the following format: “by MM/DD/YY” or “by MM/DD/YYYY” or in the international format, if you set it in your account (“by DD/MM/YY” or “by DD/MM/YYYY”).

• To set the task’s start and due dates, type them in the “by MM/DD-MM/DD” format at the end of the e-mail subject. Or, “by MM/DD-MM/DD” if you set another date format in your account. Based on the start date and due date, Wrike automatically calculates the task's duration.

• To put the task in to the right folder, separate the folder name from the task name with a double-colon. If you want to put the task in many folders, you can separate their names by commas or by a double-colon.

As previously, you can use square brackets for the task’s due date and folder names.

Update a Task without Logging in To Your Wrike Workspace

: Published by Valerie | Wednesday, 03 September, 2008
We continuously add new capabilities to Wrike’s Intelligent E-mail Engine. Today, we introduced the processing of replies to Wrike’s e-mail notifications. As you probably know, Wrike notifies you about changes made to your tasks by your colleagues. You can now reply to those notifications, and your answer will be added to the task description!

Create and send a reply message:

The task description is updated:

The author of the changes and other team members, who are subscribed to immediate notifications, will receive a message about the updates. This increases usability, helps to improve your productivity and brings more information from e-mails into the shared workspace, where it’s visible, shareable and editable.

Patent-pending Intelligent E-mail Engine is one of the strongest features of Wrike. It helps you save a lot of time by letting you manage tasks without logging in to the workspace. You can create tasks via e-mail, update tasks via e-mail and receive notifications about the changes. You can use it on the go or when you are offline. You can plug in to Wrike users who don’t want to leave their familiar environment (e-mail). With Wrike, you can combine the benefits of traditional e-mail with the benefits of collaboration on the Web.

Enhanced Way To Update Your Tasks in Wrike Via E-mail

Published by Valerie | Friday, 20 June, 2008

Wrike's e-mail integration works in two ways:
1) you can CC your e-mails to wrike@wrike.com to create tasks and
2) if anyone updates a task, you receive an instant e-mail notification about the changes.

We continuously improve Wrike's Intelligent E-mail Engine, so you can save even more time. Recently, we released a way to create tasks from e-mails while turning off the feature that would invite the recipients to Wrike. Previously, we introduced processing of e-mail replies. It allows you to update a task by replying to someone’s e-mail that was CCed to wrike@wrike.com. However, many of our users wanted to update tasks by replying to their own e-mails. Therefore, we released this feature today.

Now, your task is automatically updated in Wrike if an email with a CC to wrike@wrike.com contains "RE" or "FW" in the subject. The system searches for the task by subject in the indicated folder and updates the tasks' description. If the task has already been moved to another folder, the system searches for the task within your entire workspace. If several duplicate tasks are found, Wrike asks you to choose the correct task and update it manually.

Besides the description, you can also update other task properties:

Status. Indicate the desired status of the task in the subject line of your e-mail. Simply add the proper tag in the square brackets to update the task’s status: [completed], [active], [deferred] or [postponed].

Due date. If you change the date in square brackets in the subject line, the tasks’ due date is updated.

Priority. If you change the priority of your e-mail, the tasks’ priority is updated.

Responsible person. If the system gets an e-mail with "FW" in the subject, it reassigns the task to the e-mail recipient.

This way, Wrike works whether you reply to someone's e-mail or your own e-mails. Stay tuned; we are working on processing replies to Wrike's e-mail notifications.