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Getting things done with Wrike saves us hours

Published by Daria   |  Monday, 01 October, 2007
We got valuable feedback on our post "Wrike helps you get things done." Many people asked us if we tried to get things done with Wrike ourselves. Our reply is “yes.” Our team successfully practices GTD, and we feel that it saves us hours weekly. We designed Wrike to make ourselves more productive and to save time, so Wrike is a perfect system for us to apply the getting things done method.

Here’s how we do it at a glance:

We manage our workflow and get our things done in 5 easy steps in Wrike.

1. We collect our stuff by creating tasks in our personal Web-spaces in Wrike or forwarding them to

2. We process our tasks by deciding what’s actionable and what is not. We decide whether we should do a thing right now, do it later or delegate it. We assign some tasks to our colleagues by sending a regular e-mail and adding to the CC field. We don’t forget to set a due date, so that the system can remind us to review the task.

3. We organize our tasks in Wrike by building a structure that is convenient for us. We organize our tasks according project folders. We also have “next actions” and “someday” folders. We don't need the “waiting for” folder, as the system reminds us of our tasks. It’s always possible to create more folders or change the whole folder structure. We can also put our tasks in several folders simultaneously, in case our projects overlap. We share our projects with our colleagues and track the progress together.

We use filters to see who is responsible for what (see the picture on the left). Reports help us to follow the progress of each project and every team member (see the picture on the right).

4. Reviewing our tasks and overdue items is fast with Wrike. We get reminders of our to-dos automatically from the system directly into our inboxes. Our review takes only seconds as we use Wrike’s dashboard. We quickly reschedule our tasks or mark them completed.

5. So we find that getting things done with Wrike actually saves us up to 30 minutes per day. We feel that we have become more productive and do all our things much faster and with less stress.

To get more information on how to implement the getting things done method with Wrike, read the detailed guide on the system.

  • Published by Bill Jacobs, Wednesday, 10 October, 2007
    Thank you! It's nice to know that you are a part of the GTD movement :)
  • Published by Christi Milligan, Wednesday, 17 October, 2007
    Since you guys at Wrike have been using Wrike as a GTD tool probably longer than anyone else, I see from the graphic in this blog that you have a "Waiting for" group that appears to be separate from your other groups. So whenever you delegate a task to someone else, say in your Product development group, do you also then include such tasks in your "Waitng for" group?

    I'm thinking that would be the quickest way to find out ALL of the tasks you've ever delegated so you can nudge the people if needed. Is that how you guys use it?
  • Published by Andrew Filev, Thursday, 18 October, 2007
    I personally do it a little bit differently. If I want to see what is assigned to whom amongst all projects, I use automatic reports ("Reports"->"By Responsible"). If I want to see who is responsible for what in a particular project, I filter actions by clicking on "Assigned To" column.

    Wrike reminds about overdue tasks to me _and_ to the person, who is responsible for getting task done, so there is no need to check "Waiting for" list. The system does that for me.

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Wrike is fun to use, quick-loading and easy to input your data." - Stephen Smith, writer, Productivity and Web 2.0.

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