Here’s how we do it at a glance:
We manage our workflow and get our things done in 5 easy steps in Wrike.
1. We collect our stuff by creating tasks in our personal Web-spaces in Wrike or forwarding them to wrike@wrike.com.
2. We process our tasks by deciding what’s actionable and what is not. We decide whether we should do a thing right now, do it later or delegate it. We assign some tasks to our colleagues by sending a regular e-mail and adding wrike@wrike.com to the CC field. We don’t forget to set a due date, so that the system can remind us to review the task.
3. We organize our tasks in Wrike by building a structure that is convenient for us. We organize our tasks according project folders. We also have “next actions” and “someday” folders. We don't need the “waiting for” folder, as the system reminds us of our tasks. It’s always possible to create more folders or change the whole folder structure. We can also put our tasks in several folders simultaneously, in case our projects overlap. We share our projects with our colleagues and track the progress together. We use filters to see who is responsible for what (see the picture on the left). Reports help us to follow the progress of each project and every team member (see the picture on the right).
4. Reviewing our tasks and overdue items is fast with Wrike. We get reminders of our to-dos automatically from the system directly into our inboxes. Our review takes only seconds as we use Wrike’s dashboard. We quickly reschedule our tasks or mark them completed.
5. So we find that getting things done with Wrike actually saves us up to 30 minutes per day. We feel that we have become more productive and do all our things much faster and with less stress.
To get more information on how to implement the getting things done method with Wrike, read the detailed guide on the system.
